Executive, Procurement & Compliance / Senior Executive, Procurement & Compliance

Job Summary

To support the newly formalized Procurement unit in executing day-to-day purchasing activities while ensuring strict adherence to FAS Financial Regulations. The Procurement Executive will act as an operational anchor, ensuring documentation accuracy, compliance with governance standards, and efficient coordination between internal departments and external vendors. 

Key Responsibilities

Stakeholder Engagement & Requirements Mapping 

• Partner with Departments: Act as a strategic partner to the various departments to understand and document their specific procurement needs 

• Technical Specifications: Translate operational requirements into clear, high-quality technical specifications to ensure vendors provide accurate quotes 

• Communication Hub: Serve as the primary liaison between internal departments and vendors to resolve queries, clarify requirements, and manage delivery expectations 

Strategic Sourcing & Negotiation 

• Market sourcing: Identify and evaluate a robust network of vendors capable of meeting the unique operational demands of professional sports and events 

• Negotiation: Negotiate pricing, contract terms and service level agreements (SLAs) to ensure the Association receives maximum value for money 

• Vendor Performance: Conduct regular assessments of vendors performance in collaboration with user departments to maintain high standards of quality and cost-efficiency 

Tender & Request Management (ITQ/RFP)

• Competitive Bidding: Lead the performance of formal tender requests, including the preparation of Invitation to Quote (ITQ) and Request for Proposal (RFP) documentation 

• Evaluation Leadership: Facilitate the analysis of bids, ensuring the “3-quotation” rule is strictly followed and justifications for selection are clearly documented 

Procurement Operations & Financial Compliance

• Process Management: Oversee the end-to-end processing of Purchase Requisitions (PR) and Purchase Orders (PO) with precision and speed 

• Governance Oversight: Verify that all procurement activities strictly comply with FAS Financial Regulations and internal multi-level approval frameworks 

• Audit Excellence: Maintain meticulous documentation of the entire procurement lifecycle to ensure a clean and defensible audit trail at all times 

Requirements

• Bachelor’s Degree or Diploma in Supply Chain Management, Business Administration, Finance, or a related field 

• 2–5 years of experience in procurement or supply chain management. Experience within the Non-Profit, Sports, or Public Sector is an advantage 

• Deep understanding of financial governance and the ability to uphold strict “3-quote” and approval policies 

• Proven ability to influence and collaborate with diverse internal and external stakeholders 

• Proficiency in Microsoft Office 

• High level of integrity, detail-oriented, and the ability to thrive in a fast-paced, event-driven environment