Job Description
ROLE PURPOSE
The Academy Administrator provides professional administrative and organisational support to ensure day-to-day running of
the Girls Football Academy operations. The role is a key point of contact for players, parents/carers, coaches and other
stakeholders, helping maintain high standards of communication, organisation, confidentiality and player care.
KEY RESPONSIBILITIES
Academy Administration
• Provide day-to-day administrative support to the Academy Manager and coaching staff.
• Maintain accurate player, parent/carer and staff records.
• Manage player registration and relevant Academy documentation.
• Maintain Academy databases and administrative files.
• Prepare and distribute Academy Match Day information and documentation.
Communication
• Act as a key point of contact for Academy Manager and Academy staff.
• Communicate training, fixtures, events and Academy updates in a clear and timely manner.
• Manage Academy email correspondence and respond professionally to general enquiries.
• Support consistent communication across all Academy age groups.
Fixtures & Training
• Support the administration of fixtures, training schedules and Academy events.
• Communicate fixture details, meeting times, venues and relevant match-day information.
• Liaise with coaches, opposition teams/clubs and facilities where required.
Player Administration
• Maintain up-to-date player records and emergency contact information.
• Manage Club player registration and payment systems.
• Support player registration, player approach and induction processes.
• Maintain consent forms, relevant medical information and other Academy documentation.
Safeguarding & Compliance
• Support the Academy in maintaining appropriate safeguarding and child wellbeing records.
• Handle personal and confidential information securely and in line with UK GDPR and Academy procedures.
• Support administration relating to staff and volunteer documentation, including PVG/safeguarding requirements where
applicable.
• Report safeguarding concerns immediately through the Academy's agreed safeguarding procedures.
