Head of Football Administration

Job title: Head of Football Administration
Department: Football Administration
Based at: Senior Training Centre, Blackburn, BB6 8FA. You will be expected to attend other
Company sites such as Ewood Park stadium as and when required for the
performance of your duties. Flexibility regarding location is required.
Reports to: Head of Football Operations
Responsible for: Football Administration Manager
Hours of work: 40 hours per week plus any additional hours necessary for the performance of
duties. This will include presence at all home matchdays (away matchdays as and
when required) which will include evening/weekend work.
Contractual Status: Permanent

1. Job purpose:

Responsible for the execution of all football secretarial duties and to oversee the
day-to-day management of the football administration department.

2. Duties and responsibilities:
• To be committed to ensuring the safeguarding and welfare of all stakeholders,
promoting their well-being whilst maintaining professional boundaries;
• To ensure compliance with all football authority regulations;
• Responsible for accurate and correct record keeping relating to player
contracts, registrations, appearances, incoming and outgoing transfer
agreements, bonuses and all other relevant changes;
• To prepare or oversee the preparation of all player transaction documentation
(permanent and loan);
• Ensure prompt arrangement and communication of all first team fixtures,
liaising with relevant departments at the club, opposition Clubs and match
officials;
• Monitoring and actioning receivable solidarity payments under FIFA
regulations and the Club’s liability for such;
• To monitor all contingent transfer considerations whether payable/receivable;
• To manage FIFA Transfer Matching System and ensure International Clearance
is received in respect of current and/or potential players;
• To manage and monitor the FIFA Clearing House System and the FIFA Legal
Portal;
• To ensure maintenance and efficient communication of Club rules and
regulations;
• Oversee management of the Club’s disciplinary records and issuing of
monetary fines in conjunction with the Board of Directors/Head Coach;
• Ensure arrangement and communication of all first team fixtures, liaising with
relevant opposition Clubs and match officials;
• To liaise on a regular basis with all relevant football authorities;
• To support all home matchday operations;
• Maintain a positive and friendly environment for visiting match officials;
• To attend U21 home games as and when required; 

• Oversee the management and provide guidance as required to the football
operation of the U21 team and Academy;
• To attend EFL, Lancashire County FA and other stakeholder meetings as and
when required;
• To take accurate minutes at all Football and Technical Board meetings; and
• Any other duties as reasonably assigned by the Head of Football Operations /
CEO / COO and Board of Directors from time to time.

3. Skills required:

• IT literate and proficient in MS Word and Excel;
• Ability to communicate and interact with all stakeholder in a professional
manner;
• The desire and ability to adapt to change;
• Possess a high level of self-motivation, drive and enthusiasm;
• Excellent communication skills, both written and verbal;
• Proactive with the ability to complete tasks promptly and efficiently;
• To be dedicated to self-improvement and continuous professional
development;
• Trustworthy and able to deal with highly sensitive information; and
• Ability to prioritise and work under pressure to meet deadlines.

4. Knowledge / Experience required:

• Full understanding of the football regulations and rules (e.g. the FA, the EFL);
• Proven track record of Football Administrative experience at a professional
Football Club in the United Kingdom;
• Experience in supporting and preparing legal contracts within a professional
football environment; and
• Experience as a sports administrator, with an understanding of domestic and
international governing body regulations.

5. Qualifications required:

• Minimum of 5 GCSE’s including A*-C or equivalent (essential);
• Undergraduate or postgraduate degree in law or sports
management/administration (desirable); and
• Certificate in Professional Sports Management and Administration (CPSMA)
(desirable)

DBS check required: Yes (basic)