Job Description
ROLE RESPONSIBILITIES
The recruitment coordinator is integral to the smooth running of the Academy’s recruitment
operation. Coordinating the work of the scouting network, managing trialist processes and
analysing scout and player pathway data.
This role reports directly to the Head of Academy Recruitment, helping the recruitment
department identify, track and sign the best young talent for the Academy whilst making
sure every process adheres to EPPP rules and guidelines.
Recruitment Operations
• Coordinate the Academy’s weekly scouting schedule, allocating scouts to fixtures, festivals,
tournaments and trial games across all age groups.
• Organise and administer player trials, assessment days and recruitment events, including
invitations, venue logistics, attendance records and feedback.
• Act as the main point of contact for scouts, ensuring reports are submitted on time and to the
require standard.
• Support the Head of Recruitment with recruitment meetings, preparing agendas, player shortlists
and summary documentation.
Registrations and Compliance
• Ensure all recruitment activity complies with Youth Development Rules, FA regulations, Academy
requirement and EPPP audit standards.
• Maintain accurate records of players approached, trialled, offered and signed.
Support the preparate of recruitment evidence for internal and external audits.
Safeguarding & Welfare
• Promote the safety and wellbeing of all children and young people, in line with the club’s
safeguarding policies and procedures.
• Report any safeguarding concerns immediately to the Academy Designated Safeguarding Officer.
• Ensure all recruitment events are delivered with appropriate safeguarding measures in place.
Data and Systems
• Maintain the Academy’s recruitment database, ensuring player profiles, reports and
video are up to date.
• Produce regular reports on recruitment activity, scout coverage, trial outcomes and
conversation rates.
• Produce reports on release and retain decisions, particularly highlighting relative age
effect and growth and maturation status, especially in schoolboy age groups.
• Support the use of video and data analysis in the recruitment process, presenting in
succession planning meetings and technical board.
• Create trialist packs for other departments to understand the player from a personal and
footballing perspective before they join the Academy on trial.
Communication and Relationships
• Provide a professional, welcoming first point of contact for players, parents and carers,
clubs, schools and agents.
• Build and maintain relationships with grassroots clubs, schools, Swansea City AFC
Foundation and FAW Academy sides to support the Academy’s talent pathway.
• Work closely with coaching, education, sports science, performance analysis and player
Qualifications:
• FA Talent ID Level 2
• FA/FAW Safeguarding
• EFAiF or equivalent
• UEFA C Licence ( desirable )
• Enhanced DBS
Skills and Experience:
• Excellent communication and collaboration skills
• High level of organisation and attention to detail
• A minimum of 2 years’ experience working in talent ID systems
• High levels of proficiency in Microsoft Office, and confident with databases, data entry and
data analysis
• Good understanding of youth development pathways
• Good understanding of the local grassroots and Academy football ecosystem
