Head of Facilities

Job title:

Facilities Manager

Department:

Facilities

Based at:

Ewood Park stadium, however flexibility regarding locations is required.

Reports to:

CEO

Responsible for:

Maintenance, cleaning, waste and facilities coordination departments.

Hours of work:

40 hours per week plus home matchdays any additional hours necessary for the performance of duties. This will include evening and weekend work.

Contractual Status:

Permanent

Job purpose:

Lead and organise the Club’s facilities department, ensuring stadium and all other BRFC sites infrastructure and services are maintained and operationally ready.

2. Duties and responsibilities:

· To be committed to ensuring the safeguarding and welfare of all staff, customers and clients of the Club;

· To coordinate and allocate work to the facilities department employees on a daily, weekly and monthly basis;

· Develop and maintain a facilities-management system and deliver emergency, planned and preventative maintenance using both internal staff and external providers;

· Set and review staff KPIs covering workload, productivity and quality;

· Maintain a robust facilities-management system covering assets, planned and reactive maintenance, statutory inspections and projects;

· Log, prioritise, assign and track all requests through to verified completion;

· Plan and coordinate close-season and pre-season works, including scope, cost, approvals, access, resources and contractor availability;

· Schedule works around fixtures, training, commercial events and departmental requirements;

· Plan and coordinate facilities projects from initial scope through completion and handover;

· Agree objectives, budgets, responsibilities and programmes with relevant stakeholders;

· Prepare and manage operational and capital expenditure budgets with Finance and senior management.

· Report regularly on expenditure, committed costs, forecast outturn and significant variances;

· Identify future financial requirements and escalate potential overspends or unplanned expenditure;

· Review suppliers, purchasing arrangements and contracts to ensure quality, reliability and value for money;

· Procure materials, equipment and services in line with planned works and operational requirements;

· Schedule, deliver and record statutory inspections, testing, servicing and remedial works for buildings, plant and facilities;

· Maintain a compliance schedule with named responsibilities, deadlines and completion evidence;

· Coordinate pre-event checks and provide appropriate maintenance support;

· To identify and recommend efficiency and sustainability improvements;

· Work with Ground Safety, Operations, Grounds, Football, IT and Commercial departments on shared requirements;

· Any other duties as reasonably required by the CEO or Board of Directors.

3. Skills required:

· Strong organisational skills and experience coordinating work across multiple sites.

· Experience using facilities or maintenance-management systems;

· Strong communication and interpersonal skills;

· The ability to work as part of a team and to use own initiative;

· To ensure compliance with all relevant legal, regulatory, ethical and social requirements;

· To be adaptable to different situations and arising issues;

· The ability to make decisions using available resources and sound judgement;

· IT literate;

· To maintain confidentiality and discretion;

· Excellent organisation and time management skills;

· To plan and implement change effectively;

· The ability to motivate staff towards goal attainment;

· Flexible approach to working; and

· The ability to build constructive professional relationships between all staff and team members.

4. Knowledge and experience required:

· Proven experience managing a multidisciplinary facilities or maintenance team;

· Sound knowledge of building maintenance, health and safety, services and facilities-related statutory compliance;

· Experience managing operational budgets, capital expenditure and financial reporting;

· Knowledge and understanding of safeguarding procedures and protocols;

· A sound knowledge of the building and construction industry with particular experience of building regulations;

· Experience of using a variety of Building Management Systems (BMS);

· Working knowledge of energy conservation and sustainability matters;

· Previous experience of access audit requirements;

· Experience of managing and delivering budgets;

· A broad knowledge of current legislation relating to waste management, health and safety and utility conservation;

· Experience and understanding of building and construction trades, maintenance processes and equipment; and

· Experience of football stadia maintenance programmes

5. Qualifications required:

· IWFM (or equivalent experience)

· NEBOSH (desirable)

· Project management related qualifications (desirable)

· Recognised skilled trade

DBS check required:

Yes

Pay: From £50,000.00 per year

Benefits:

• Company pension
• Discounted or free food
• Employee discount
• On-site parking

Work Location: In person