Technology Finance Governance Coordinator

Who We Are 

Founded in 1882, Tottenham Hotspur Football Club is an iconic English football club, playing in the Premier League and Women’s Super League. From North London to the world, our fanbase spans continents, cultures, and generations. Spurs is a club that’s always dared to push boundaries, breaking new ground and rewriting history. 

We offer world-class facilities. In 2019, we opened our state-of-the-art Stadium, a £1 billion landmark that’s the beating heart of North Tottenham’s transformation. More than just a football ground, it’s an engine of change creating 4,000 jobs and injecting £300 million into the local economy every year. 

We’re at our brightest when we’re all together. Our Club, our teams, our community. 

There is only one Hotspur. Tottenham Hotspur. 

Job Purpose 

Reporting to the Director of IT Governance, the Technology Finance & Governance Coordinator provides essential financial and administrative support to the technology function. This role ensures that technology expenditure is accurately tracked, properly processed, and well-documented, giving the IT Management team the visibility it needs to manage costs effectively.

Day-to-day, the role covers the processing of purchase orders and invoices, management and oversight of recurring technology costs such as telephony and data bills, oversight of the software and hardware licence register, and support for supplier-related administration. The role works closely with both the Finance team and technology suppliers to keep technology financial operations running smoothly.

Key Responsibilities 

• Raise and manage purchase orders for technology spend, ensuring appropriate approvals are obtained and records are kept up to date.
• Process, match and track technology invoices, liaising with Finance and suppliers to resolve discrepancies in a timely manner.
• Manage recurring invoiced costs across the technology portfolio, including telephony, data, connectivity, and other regularly billed services, ensuring accuracy.
• Maintain the technology licence register, tracking software and hardware entitlements, renewal dates, and compliance across the estate.
• Support the IT Management team with reporting and spend tracking, ensuring budget position is accurately reflected at all times.
• Coordinate with the Finance team to ensure technology transactions are correctly coded, allocated, and reconciled.
• Assist with supplier administration, including maintaining contact records, managing documentation, and supporting renewal and onboarding processes.
• Flag cost anomalies, billing errors, or compliance gaps to the Director of IT Operations for review and resolution.
• Maintain clear, organised records and documentation across all financial governance activities, supporting audit and compliance requirements.
• Contribute to continuous improvement of financial administration processes within the IT Governance function.

What you will bring

• Experience in a finance administration, procurement support, or governance coordination role, ideally within a technology or IT environment.
• Familiarity with purchase order and invoice management processes, and an understanding of how these operate within a large organisation.
• Experience managing or contributing to a software or asset licence register.
• Ability to track and reconcile recurring costs across multiple suppliers and service lines.
• Strong attention to detail and a methodical approach to record-keeping and financial administration.
• Good communication skills, with the ability to liaise effectively with Finance colleagues, technology teams, and external suppliers.
• Proficiency in Microsoft Excel and financial or ERP systems; experience with Workday is desirable.
• Ability to manage competing priorities and meet deadlines in a busy, fast-paced environment.

Personal Attributes

• Organised and detail-oriented, with a consistent approach to accuracy and process.
• Proactive in identifying issues and following them through to resolution.
• A collaborative team player who builds good working relationships across functions.
• Comfortable working with structured processes and financial controls.
• Reliable, accountable, and able to work with a degree of autonomy on routine tasks.

Safeguarding & Recruitment Statement

Safeguarding is fundamental to the success in all that we do. The Club follows a Safer Recruitment process for all roles. Successful candidates are to be reminded they would be subject to proportionate background, DBS and reference checks as required for this role.

We welcome applications from anyone regardless of age, disability, gender, race, or ethnic and national origins, religion or belief, or sexual orientation.