People Services Administrator

Location: Elland Road Stadium, Leeds

Contract – Permanent

Hours of Work: 37.5 Hours Per Week

Application Deadline: 4th September 2026

What You’ll Be Doing

We are looking for an organised, proactive, and people-focused People Services Administrator to join our People Services team.

This is an excellent opportunity for someone looking to develop their career in HR within a fast-paced professional football environment. Supporting the full employee lifecycle, you will provide high-quality administrative support across recruitment, onboarding, employee engagement, learning and development, compliance, and wider people initiatives.

Working closely with the People Services Manager and wider People Team, you will help ensure an excellent employee experience while maintaining accurate records and supporting key HR processes across both the Club and Foundation.

Key Responsibilities:

People Administration

• Provide professional, confidential administrative support across all areas of the People function.

• Prepare employment-related documentation including contracts, letters, and employee communications.

• Maintain accurate employee records and personnel files.

• Support HR processes throughout the employee lifecycle.

Recruitment & Onboarding

• Support recruitment administration and candidate onboarding activities.

• Coordinate pre-employment checks, including references, right to work checks, and DBS applications.

• Ensure new starters are onboarded efficiently and professionally.

• Support casual worker onboarding and compliance requirements.

Employee Records & Compliance

• Maintain accurate information within HR systems.

• Ensure safeguarding records and the central compliance register are kept up to date.

• Support GDPR compliance and confidential information management.

• Produce reports, data, and HR metrics when required.

Employee Engagement & Recognition

• Coordinate employee recognition schemes and milestone awards.

• Support employee engagement initiatives and wellbeing activities.

• Assist with the organisation of team events and colleague communications.

• Contribute to creating a positive employee experience.

Learning & Development

• Coordinate learning and development activities and training sessions.

• Support training bookings, attendance monitoring, and evaluation processes.

• Assist with maintaining training records and compliance data.

General HR Support

• Manage the People inbox and respond to enquiries or direct them appropriately.

• Take minutes during formal meetings and produce associated documentation.

• Support disciplinary, sickness absence, and employee relations administration.

• Monitor and support probation review processes.

• Assist with wider People Team projects and initiatives as required.

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What We’re Looking For

You’ll have:

Excellent organisational and administrative skills.

Strong attention to detail and accuracy.

Excellent communication and interpersonal skills.

Ability to handle confidential information professionally.

Strong time management and prioritisation skills.

A proactive and solutions-focused approach.

Passion for delivering a positive employee experience.

Strong IT skills, including Microsoft Office.

Experience

Experience in an HR administration role, or exposure to HR processes through study, training, or previous employment.

Experience managing confidential information.

Experience maintaining records, databases, or administrative systems.

Experience providing professional administrative support.

Experience working in a busy office or customer-focused environment.

Experience coordinating multiple tasks and deadlines.

Knowledge & Skills

Microsoft Excel, Word, PowerPoint, and Outlook.

Understanding of recruitment and onboarding processes.

Understanding of confidentiality and GDPR principles.

Strong written and verbal communication skills.

Ability to build positive working relationships across all levels of an organisation.

Desirable

Experience working within HR, People Services, or a similar administrative function.

Experience using HR systems and databases.

Knowledge of safeguarding requirements within employment settings.

Experience supporting learning and development activities.

Working towards or interested in pursuing a CIPD qualification.

Why Should You Join Leeds United?

Whether you are on the pitch or behind the scenes here, we’re united by passion, pride, and a drive to always improve. You’ll be joining a supportive team where your voice is valued and your development matters.

In return for your dedication, you’ll receive a competitive salary package and pension scheme, along with a range of exciting benefits perks.

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If you’re looking to take the next step in your career and want to be part of a club that’s as committed to its people as it is to performance, we would love to see your application.

📅 Deadline: 4th September 2026