Senior Executive (Accounts Payable)

Job Summary

Reporting to the Director, Finance, the Senior Executive (Accounts Payable) is responsible for supporting the day-to-day Accounts Payable operations by ensuring timely and accurate invoice processing, payment execution and compliance with the Association’s financial policies and internal controls. The role works closely with internal stakeholders and vendors to ensure efficient payment processing and
accurate financial records.

Job Description

Accounts Payable Operations

• Coordinate the daily Accounts Payable workload to ensure invoices and payments are processed accurately and within agreed service level timelines
• Review invoices, claims and payment vouchers prepared by junior team members to ensure accuracy, completeness and compliance with FAS policies and approval requirements
• Verify supporting documents, purchase orders, approvals and invoice details before processing payments
• Process invoices, staff claims and payment requests accurately and in a timely manner in accordance with FAS policies
• Prepare payment runs and ensure payments are processed accurately and on schedule
• Perform supplier statement reconciliations and investigate outstanding or disputed items
• Monitor Accounts Payable ageing and follow up on outstanding invoices where necessary

Month-End & Financial Reporting

• Prepare weekly expenditure reports and cost trackers
• Support month-end and year-end closing activities, including reconciliations, accruals and Accounts Payable schedules
• Assist in preparing reports and supporting documentation for financial reporting and management review

Stakeholder Management

• Respond to vendor and internal stakeholder enquiries in a timely and professional manner
• Work closely with Procurement and business units to resolve invoice, purchase order and payment-related issues
• Liaise with vendors to resolve invoice discrepancies and payment queries

Other Duties

• Must be willing to work on match days, including weekends, in line with SPL, WPL, and National Team calendar
• Undertake any other duties assigned by the Reporting Officer or General Secretary

Job Requirements

• Diploma or Degree in Accounting, Finance, Business Administration or a related discipline
• At least 4–6 years of relevant Accounts Payable or finance operations experience
• Experience in invoice processing, payment administration and month-end closing activities
• Experience reviewing work performed by junior team members would be an advantage
• Proficient in accounting software, ERP systems, Microsoft Dynamics 365 Business Central (BC), and Microsoft Excel
• Experience in a non-profit organisation, grant-funded environment or public sector would be an advantage