Executive Administrator MATERNITY COVER – Leeds United Football Club

Location: Elland Road, Leeds UK

Fixed Term Contract - (12 months) from 1st August 2026 – 31st July 2027

What You’ll Be Doing

The Executive & Business Support Officer is responsible for providing high-quality executive assistant, diary management, administrative and business support across Leeds United Foundation. The role provides executive and diary management support to the CEO, other Directors, Heads of Department and Senior Managers when required, alongside wider day-to-day coordination, communication, payroll, finance and meeting administration, office systems, orders and general business support. The role forms part of the Foundation’s Executive Business and Operations Support function and contributes to a more coordinated, efficient and professional support service, helping ensure core administration is organised, responsive, accurate and aligned to Foundation priorities

Key Responsibilities:

Executive and business support

• Provide day-to-day administrative and coordination support to the Chief Executive Team, including diary management, meeting scheduling and document preparation.

• Support effective communication between the Chief Executive Team, Heads of Department, Senior Manager, staff, Trustees, Club colleagues and external stakeholders.

• Prepare correspondence, documents, reports, presentations and briefing materials to a professional standard.

• Research and book business travel, accommodation, venues and meeting logistics in line with Foundation policies and operational requirements.

• Handle confidential information with discretion, professionalism and care.

• Support expense collation and related administration for the CEO and Executive Team in accordance with the expenses policy.

Meeting and administration support

• Coordinate meetings, including room bookings, agendas, papers, refreshments, visitor arrangements and follow-up actions.

• Take notes or minutes for internal meetings as required and support the tracking of actions through to completion.

• Maintain accurate records, filing systems, shared folders, trackers and administrative processes.

• Support Heads of Department and Senior Manager meetings, media meetings, safeguarding meetings and other internal forums as required.

Office, systems and operational support

• Provide general office and business support, including calls, emails, post, stationery, photocopying, scanning, filing and general enquiries.

• Assist with payroll administration by collating timesheets, expenses and relevant information from Chief Executive Team, Heads of Department and Senior Managers by agreed deadlines.

• Support the management of the Business Support inbox, responding to or signposting queries in a timely and professional way.

• Coordinate practical processes including meeting rooms, Foundation tickets, accreditation passes, mobile phone requirements, Amazon orders and minibus bookings.

• Provide relief front-of-house support and support the coordination of visitors, guests and external stakeholders as required.

• Assist with the processing of invoices, purchase orders and petty cash.