Job Description
Key Responsibilities
| · Act as the main point of contact for all Disclosure Scotland and PVG applications across the organisation.
· Administer and coordinate end-to-end disclosure and PVG processes, ensuring checks are completed accurately and within required timescales.
· Responsible for maintaining the organisation's Disclosure Scotland and PVG role matrix, ensuring each position is assigned the appropriate disclosure level and reviewed regularly to reflect legislative changes, role amendments and WBP guidance
· Maintain accurate and confidential vetting records and monitor ongoing compliance requirements.
· Liaise with employees, applicants, managers and external agencies regarding disclosure requirements.
· Prepare contracts, contract variations and employment-related correspondence as directed
· Support recruitment administration, including interview coordination, offers and pre-employment checks.
· Support onboarding and offboarding processes.
· Maintain employee records and data within Sage People and other relevant systems.
· Respond to routine People & Culture queries from employees and managers.
· Produce people analytics, reports and compliance information as required.
· Assist with annual People & Culture processes including performance reviews, benefits administration and engagement activities.
· Ensure compliance with GDPR and relevant employment legislation.
· Contribute to continuous improvement of People & Culture systems, processes and administration.
· Any other such duties that should arise, advised by Head of People & Culture.
See job description for more details
· Administer and coordinate end-to-end disclosure and PVG processes, ensuring checks are completed accurately and within required timescales.
· Responsible for maintaining the organisation's Disclosure Scotland and PVG role matrix, ensuring each position is assigned the appropriate disclosure level and reviewed regularly to reflect legislative changes, role amendments and WBP guidance
· Maintain accurate and confidential vetting records and monitor ongoing compliance requirements.
· Liaise with employees, applicants, managers and external agencies regarding disclosure requirements.
· Prepare contracts, contract variations and employment-related correspondence as directed
· Support recruitment administration, including interview coordination, offers and pre-employment checks.
· Support onboarding and offboarding processes.
· Maintain employee records and data within Sage People and other relevant systems.
· Respond to routine People & Culture queries from employees and managers.
· Produce people analytics, reports and compliance information as required.
· Assist with annual People & Culture processes including performance reviews, benefits administration and engagement activities.
· Ensure compliance with GDPR and relevant employment legislation.
· Contribute to continuous improvement of People & Culture systems, processes and administration.
· Any other such duties that should arise, advised by Head of People & Culture.
See job description for more details
About Scottish Football Association
The Scottish Football Association (also known as the Scottish FA) is the governing body of football in Scotland. Members of the Scottish FA include clubs in Scotland, affiliated national and local associations. It was formed in 1873, making it the second oldest national football association in the world.
Our vision is to harness the power of football to inspire the nation, transform lives and build a united and successful game. Through our Strategy our commitment is to build on the successes of our men’s and women’s national teams, our manifesto to encourage future generations to play freely and safely, whilst showcasing the many ways in which football can improve everyday health, education and wellbeing in Scotland.
Our vision is to harness the power of football to inspire the nation, transform lives and build a united and successful game. Through our Strategy our commitment is to build on the successes of our men’s and women’s national teams, our manifesto to encourage future generations to play freely and safely, whilst showcasing the many ways in which football can improve everyday health, education and wellbeing in Scotland.
About Scottish FA