Club Secretary

Job Title: Club Secretary

Line Manager: Chief Executive Officer (CEO)

Contract: Permanent 37.5 hrs per week

Salary: Dependant on Qualifications and experience

Holiday Entitlement: 28 Days including public and Bank Holidays ( pro rata in relation to hours)

Key Internal Relationships: Board of Directors, CEO, First Team Head Coach

Location: Manchester Training Ground, primarily with Barrow for First Team Fixtures

Purpose of the job: To undertake all Club Secretarial duties for Barrow AFC, ensuring compliance with the football authorities.

Main Roles & Responsibilities

• Undertaking all Club Secretarial duties for Barrow AFC
• Preparing and completing all contracts, registration, loan agreements and transfer documents
• for all first team players in accordance with all regulatory guidelines
• Maintaining full player records i.e. contracts, contact information etc
• Ensuring compliance with all rules and regulations of the various football authorities
• Coordination and maintenance of the Club’s FA Member Services system in respect of player
• disciplinary matters and records, i.e. suspensions, cautions, fines etc, including, where necessary,
• any appeals to The Football Association
• Managing the scheduling of all first team competitive and non-competitive fixtures, including the
• Arrangement of match officials for all first-team home fixtures
• Completion of all FA and English Football League post-match documentation i.e. PGMOL match
• Reports and team sheets
• Organising travel and hotel accommodation for all away fixtures for the first team and football
• management
• First Team pre-match preparation, including liaising with the Ceo, First
• Team Head Coach, Match Officials and Visiting Clubs
• Attending all first-team home & away matches
• Liaison with away clubs for home and away fixtures and fixture confirmation
• Liaison with all football authorities, including The Football Association, English Football League,
• National League, PGMOL, and PFA on various aspects of football administration and attending
• meetings as and when required
• Supporting the First Team Head Coach and Assistant Head Coach with administration and operational duties
• Assisting Accounts, including bonuses and recording of contract
• changes and milestones achieved
• Ensuring compliance with regard Equality & Diversity in accordance with EFL Code of Practice
• and other relevant legislation.
• Carry out duties in accordance with all relevant company policies

Knowledge & Experience

To be able to deliver this role, there are skills and experiences we are looking for are:

• Previous experience within a league or football club
• Experience of Football or other sports administration at a responsible level and the pressures within
• Knowledge of domestic football regulations
• Knowledge of FA, EFL and Club rules and regulations
• Experience of working with football regulations.
• Experience working within an elite setting.
• Experience working within administration / operations
• Experience with IT and a range of software, including but not limited to, all Microsoft Office programmes and Email
• Exceptional organisation and planning skills and the ability to build effective working
• relationships.
• High level of attention to detail
• Good time management and organisational skills
• Excellent written and telephone manner
• A ‘can do’ attitude/mindset and flexibility to work additional hours if required
• A genuine team player.
• Highly effective communication and organisational skills.
• A hardworking and enthusiastic individual.
• Displays a high level of confidentiality.
• Trustworthy and adherence to codes of conduct and ethics.
• Flexibility with working hours required to meet demands of the role.
• A full, valid UK driving licence and access to a suitable vehicle.

To Apply

Please send your CV and Cover Letter to I.wood@barrowafc.com.

Safeguarding Statement

We are committed to safeguarding and promoting the welfare of children and young people, and we expect all staff and other stakeholders to share this commitment.

As this role is likely to involve the supervision of and work with children and young people or vulnerable adults, the successful candidate will require clearance to working football and an Enhanced Criminal Records Check (CRC) through the Disclosure and Barring Service (DBS).

Applicants must disclose all previous convictions, including spent convictions in accordance with the associated legislation. The amendments to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020) provide that when applying for certain jobs and activities, certain convictions and cautions are considered "protected!

This means that they do not need to be disclosed to employers, and if they are disclosed, employers cannot consider them. Guidance about whether a conviction or caution should be disclosed is available on the Ministry of Justice website

E, D& I Statement

Barrow AFC is committed to promoting a diverse and inclusive community – a place

where everyone can be themselves and in which everyone feels valued, included, and

supported to achieve their full potential. We have a zero-tolerance approach to any form of discrimination.

We are committed to the redress of any inequalities by taking positive action.