Job Description
Join our team in Miami and support us on our mission.
THE POSITION
- Assist with document management and rights management systems, such as DocuSign.
- Act as the back up to the Senior Contracts Manager for contract handling, execution and archiving of revenue-generating contracts, including being primary liaison with Finance and Project Managers throughout FIFA.
- Support in the creation and maintenance of customers in SAP for rights contracts and Docusign.
- Assist in liaising with project managers across FIFA in understanding the application and requirements of internal processes, including the Team Handbook.
- Assist with recording of FIFA internal processes.
- Support Operational Legal directors and department heads with department administrative reporting
- Assisting the Senior Contracts Manager in the communication with external providers for the compilation of data to coordinate accruals registration before year-end.
- Support department heads and subdivision director in day-to-day activities including calendar management, invoice handling, law firm engagement budgets, meeting rooms, travels and expense requests.
YOUR PROFILE
We are dedicated, ambitious and innovative.
And we respect our values. Always.
For all roles, we seek talented people with an entrepreneurial spirit and a global mindset.
This role would suit someone with some experience of working in an office environment, who is enthusiastic to learn and be part of a busy team, with great organizational and communication skills. In particular, the Team Assistant should have:
- First class written and spoken English language skills
- Ability to provide and communicate effectively
- Client oriented, efficient and effective as well as solutions oriented
- Able to set priorities, keep deadlines and achieve organizational goals
- Enjoy interaction and coordinating with other internal and external stakeholders
- Enjoy working in a team of busy professionals
- Understanding of contracts management and rights management for a legal department
- Structured, reliable, well-organised with a strong eye for detail
- Proactive, with a strong sense of personal responsibility with an ability to work autonomously if needed
- Resilient with an ability to competently handle a large workload amid rapidly shifting priorities
- Open-minded team player with an affinity for working within a variety of cultures and excellent communication skills
- High degree of professionalism and confident demeanour
- Ability to be a good ambassador for FIFA in all manner of external facing situations, including during contract execution, external clients
- Willingness to operate outside of comfort zone
- Bachelor’s degree
- Minimum of 2-5 years administrative assistant experience
- Native level English (or equivalent)
- Proficiency in any other FIFA language (French/Spanish) is an asset but not required
- Proficient in Word / PowerPoint / Excel
- Proficient in SAP
- Proficient in document management system tools
- Readiness for stand-by duties and special projects
PERKS & BENEFITS
About FIFA
Our vision is to make football truly global, diverse and inclusive, for the benefit of the entire world. The last FIFA World Cup in Qatar in 2022 attracted more than 5 billion viewers and the last FIFA Women's World Cup in Australia and New Zealand in 2023 was the greatest-ever FIFA Women's World Cup that inspired millions of girls and women around the globe. The opportunities for growth are exciting.
We are a modern organisation with over 800 passionate employees who are Living Football every day. Our headquarters are based in Zurich, Switzerland, and we have offices in Miami and Paris, plus eleven regional offices from New Zealand to India, South Africa, Panama and Paraguay.
Founded in 1904, the Fédération Internationale de Football Association (FIFA) is the umbrella organisation of its members, currently 211 national football associations. Its main objectives, enshrined in its statutes, are to develop football around the world, to stage international competitions and to protect the integrity of football (against match manipulation, doping etc.).
FIFA is a truly diverse, modern and multicultural organisation and its primary purpose is to promote football. Over 800 people from 50 nations – 40 per cent of which are women, including the Secretary General – covering a wide variety of professional profiles, work to fulfil that purpose. FIFA’s headquarters are based in Zurich, Switzerland. We have other offices in Zurich, as well as temporary offices around the world.
We are 'living football' – we are committed to the game, to the people, to the planet and to the future. It is what we do. It is why we are here.
Our culture is shaped by fair play, team spirit, diversity, sustainability, transparency and innovation. We live by these values. Regardless of race, religion, national origin, colour, age, disability, marital status, sexual orientation or citizenship – we support diversity; indeed, we consider it to be key to our success.
We are looking for talented and motivated team members who would embrace these values every day, with purpose, passion and pride, in order to make a positive impact on the world of football and beyond.
We offer a unique and exciting work environment with great opportunities for your personal and professional development.
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