Administration Co-ordinator

Reporting to:                          Office Manager
Hours of work:                       Full time (40 hours)  
Application Deadline:         4^th October 2024

We have an exciting opportunity for an experienced, enthusiastic, proactive, and determined Administration Co-ordinator to join our business and perform a key role within Coventry City Football Club.

Within the role of Administration Co-ordinator, the successful applicant will be responsible for an exciting variety of tasks supporting the Club, with a focus on process and facilities. The Co-ordinator will take a holistic view of the business operation, ensuring correct processes and procedures are adopted.

Coventry City FC has gone through an extensive period of change and investment, which makes it an exciting time to join our team and become part of our journey.

Responsibilities of the Role:

• Be the point of contact for guests and contractors on site, co-ordinating access and security arrangements   
• Be responsible for the general upkeep of the facility ensuring the site is running smoothly.
• The co-ordination and execution of all facilities-led testing and record keeping (Including but not limited to, regular planned preventative maintenance facility-wide e.g., fire alarm testing, legionella)
• Co-ordination of all facility cleaning (regular and deep cleans), liaising with our Cleaning company.
• Be responsible for all site-based health & safety and food hygiene co-ordination including the checking of sub-contractor risk assessments.
• Co-ordination of health and safety at the Training Ground with our broader organisational Club policy
• Co-ordination and oversight of relevant insurance policies
• Consumables ordering for the site and offices
• Gate management 
• Post and delivery co-ordination
• Be the point of contact for small projects 
• The co-ordination and maintenance of sub-contractors for general tasks (e.g., plumber, electricians)
• Complete and record all meter readings (water, gas, electricity)
• Manage office consumables including sourcing the best price for supplies, such as stationary etc.
• Administration for Club vehicles, ensuring full compliance, management of vehicles and managing the booking process & mileage tracking
• Preparing and collating information and documents for Club audits
• Administration and ad hoc support to the Club’s Performance Director, Head of Grounds and Facilities and Player Liaison Officer. 

 The successful candidate will have. 

• Exceptional attention to detail, coupled with excellent administrative skills
• The ability to effectively multitask and prioritise
• Excellent communication and organisational skills
• Proficient in the Microsoft office package
• Flexible and adaptable attitude towards work
• Takes initiative and challenges the status quo
• Highest levels of personal integrity and ability to maintain trust, sensitivity, and confidentiality.

Coventry City FC is committed to safeguarding and promoting the welfare of children and vulnerable adults. We are committed to safer recruitment throughout the company. 

Safeguarding - Coventry City (ccfc.co.uk)

Coventry City FC is committed to ensuring everyone is respected, celebrated, and empowered for who they are and welcomes applications from all suitably qualified persons regardless of age, disability, gender, gender reassignment, marital / civil partnership status, pregnancy / maternity leave, race, religion/belief or sexual orientation. We are dedicated to ensuring our Club is inclusive and have equitable processes as such we operate a blind recruitment process.

Equality and Diversity - Coventry City (ccfc.co.uk)