Football Club Secretary

  • Bromley FC
  • Bromley, UK
  • 22 Feb, 2021
Full time Administration

Job Description

Overview: The successful candidate will oversee the smooth running of footballing administration on a day to day basis. This includes, but is not limited to the below.

Responsibilities and Duties

  • Managing player contracts and registration documentation, ensuring these are sent to the correct parties and confirmations are received in good time ahead of deadlines and fixtures.
  • Having a knowledge of FA, League and Club rules and regulations and ensuring the Club does not breach these.
  • Meeting league and FA registration deadlines, as well as other criteria to ensure Club Compliance and Player eligibility.
  • Assisting with the payroll process for players and working with the Club’s finance department to administer this.
  • Ensuring player/coach cautions and suspensions are tracked and the management team are kept abreast of this.
  • Liaising with a range of footballing bodies, including the Football Association, Leagues, players, agents and other Clubs.
  • Arranging pre-season fixtures with other Clubs and liaising with the First Team manager on this.
  • Liaising with the Club’s academy and various other departments.
  • Organising and booking travel to away matches and liaising with opposition clubs.
  • Liaising with opposition Clubs prior to home and away fixtures regarding travel, access, attendees and more.
  • Being responsible for contacting and liaising with referees for matches home and away.
  • Using online platforms relevant to the role, such as MOAS, FIFA TMS and FA Members’ Services and checking these regularly.
  • Ensuring players and staff are kept up to date with changes to rules and regulations.
  • Assist in planning and logistics of First Team operations
  • To attend meetings with regards to the role, including those off site, i.e. with the National League.
  • To ensure correct completion of team sheets ahead of home and away fixtures.
  • To organise matchday lists and liaise with the Safety Officer,
  • To work front of house at home fixtures, being the welcoming face to away directors, guests and match officials and escorting them to the necessary parts of the site.
  • To liaise with the Club’s media team with regards to FA & National League press releases and announcements.
  • To undertake any other duties as may reasonably be required commensurate with the post.
  • To work alongside the Safety Officer to oversee documentation and certification of ground requirements, which includes but is not limited to; National League and EFL requirements, Crush Barriers, Pitch testing, safety certificates, facility and systems checks.


Bromley Football Club is committed to being an equal opportunities employer and welcomes applicants from all members of the community.


Should you require assistance with your application please contact the Club in advance of your submission.


Skills & Experience:

  • An understanding of the footballing environment and the pressures within.
  • Good time management and organisational skills. Excellent written and telephone manner.
  • A ‘can do’ attitude and flexibility to work unsociable hours if required.
  • Experience with IT and a range of software, including but not limited to, all Microsoft Office programmes and Email.
  • A willingness to work as part of a team and an adaptable, flexible attitude.
  • A passion and love for football.


Job Title: Club Secretary

Location: The Stadium, Hayes Lane, Bromley, BR2 9EF

Reports To: General Manager

Employment Type: Full-Time (Part-Time may be possible)

Start Date: TBC

Salary: Competitive

Working Hours: Weekdays including all home First Team fixtures