Permit & Compliance Coordinator

  • Tottenham Hotspur Football & Athletic Co Ltd
  • Tottenham, London, UK
  • 30 May, 2024
Full time Coordinator Health & Safety Maintenance Premier League

Job Description

Job description

Founded in 1882, Tottenham Hotspur Football Club is an English Premier League Club, based in North London.

 

Led by the late great Bill Nicholson, the Club became the first in England to win the League and FA Cup Double in 1961, and the first in the UK to win a European Trophy two years later. Spurs has since been home to some of the game’s great entertainers, including Jimmy Greaves, Glenn Hoddle, Paul Gascoigne, David Ginola, Gareth Bale, Heung-Min Son and Harry Kane.

 

In April 2019, the Club opened an iconic new stadium that sits at the heart of a £1billion sport-led regeneration of North Tottenham. The stadium is the largest football club stadium in London and is a multi-use venue with the ability to host a variety of events 365 days a year, including NFL, boxing, rugby, concerts, and other major events, plus visitor attractions including Stadium Tours and the Dare Skywalk.

 

The stadium development scheme has to date created more than 4,000 new jobs for local people, with circa £300m pumped into the local economy each year.

 

Tottenham Hotspur has:

 

  • A clear strategy to develop talent from within its Academy, showcased by a strong track record of Academy players graduating to the first-team squad.
  • A £100m state-of-the-art Training Centre that supports the Club’s ambition to attract, develop and retain the best talent.
  • Commercial partnerships with globally-recognised brands including AIA Group Limited (AIA), one of the world's leading providers of life insurance services, and Nike, the world’s leading sports footwear and apparel company.
  • A commitment to minimizing its environmental impact across Club operations, being named as the greenest in the Premier League for the past three years. Tottenham Hotspur is a signatory of the UN Sports for Climate Action Framework, committing to halve carbon emissions by 2030 and become net zero carbon by 2040.
  • An award-winning Foundation that is renowned for creating opportunities to help enhance the lives of people in its local community through education, employment, health and social inclusion programmes.

 

JOB PURPOSE 

 

To work as the permit & compliance coordinator supporting the Grounds and Operations teams at the training centre, ensuring compliance for preventive planned maintenance, remedial & reactive works as part of the THFC safe system of works.

 

KEY RESPONSIBILITIES

 

  • Administration & management of the THFC permit to work portal.
  • In accordance with standard operating procedures, carry out a full review of subcontractor Risk assessments & method statements for approval, covering academy, grounds, and ladies’ training facilities.
  • Validate all necessary information for permit submissions are in place.
  • Ensure all permits are issued, monitored, and closed in accordance with site procedure.
  • Approve or reject permit to work.
  • Liaise & understand subcontractor works / permit packs in preparation for commencement of works.
  • Maintain and update subcontractor Logbooks as per compliance procedure (Manual & digital)
  • Filing of service reports for academy and grounds
  • Support and manage all preventive planned maintenance (Academy & grounds) for client via the clients PTW system.
  • Liaise with client and service partners as per requirement. (Operation’s meetings.)
  • Updating of subcontractor & new starter inductions as per regulation & compliance, across academy and grounds.
  • Liaise with the Health and Safety Manager with regards to audits and compliance.
  • Complete timely audits with subcontractor live works, engaging in site tours, inspections ensuring H&S practices are met in accordance with SOP’s. (Academy & grounds team)
  • To record daily & weekly subcontractor reports to client and keyholders (Permitted works)
  • Safe systems of work documentation for Academy & grounds, are archived in accordance with company procedure.
  • Any other administration activity as instructed by the Health & Safety Manager, covering academy and grounds.
  • Updating of compliance folders for academy and grounds team.

 

MAIN JOB REQUIREMENTS AND PERSON SPECIFICATION

 

Specific Experience:

 

  • Previous experience of working as a safe systems of work controller or permit to work / compliance officer, in an office environment.
  • Excellent knowledge and understanding of RAMS, SSOW and permit to work systems.
  • Some Health and Safety experience desirable. (Formal qualification - IOSH managing safely, with a willingness to achieve NEBOSH levels.
  • Proficient in the use with knowledge of Microsoft Office including Word, Excel, PowerPoint, and Outlook.

 

Abilities/Skills/Knowledge:

 

  • Strong organisational and communication skills, with the ability to work under pressure.
  • Good telephone manner
  • Well organised with good time management
  • Ability to prioritise workload to meet deadlines, using own initiative.
  • Full driving licence.

 

Safeguarding is fundamental to the success in all that we do. Successful candidates are subject to an Enhanced DBS check with child’s barred list.

 

Tottenham Hotspur Football Club welcomes applications from anyone regardless of age, disability, race, or ethnic and national origins, religion or belief, or sexual orientation.