Manager, Procurements, Contracts and Budget, FIFA World Cup 2026

  • FIFA
  • Miami, FL, USA
  • 27 May, 2024
Full time Finance Leadership & Management

Job Description

The FIFA 2026 World Cup is a significant global event that demands meticulous planning, coordination, and management across various operational areas. To ensure the successful execution of this tournament, we are seeking a dedicated and experienced Manager, Procurements, Contracts and Budget. This individual will be pivotal in overseeing procurement processes, managing contracts, maintaining budgetary control, and creating comprehensive Request for Proposals (RFPs), as well as other documents, to ensure efficient and cost-effective operations. 

The position will report to the Senior Manager of Transport Administration and be an integral member of the FIFA26 Transport and Arrivals & Departures teams. The position will collaborate closely with Transport and Arrivals & Departures Planners and various internal departments such as legal, procurement, finance, technology and counterparts within the other Headquarter Offices in Canada and Mexico. Additionally, the position will engage with external suppliers, vendors, and key stakeholders to ensure effective procurement, contract management, and budgeting for the FIFA World Cup 2026 (FWC 2026) Event Transportation and Arrivals & Departures in the USA, Canada, and Mexico. 

THE POSITION

Working with the Senior Manager of Transportation, the role will assist in or be responsible for the following: 
 
RFP Creation: 
  • Develop comprehensive Request for Proposals (RFPs) tailored to specific project requirements and objectives. 
  • Collaborate with internal stakeholders to define project scope, deliverables, Key Performance indicators (KPIs), and evaluation criteria for RFPs. 
  • Manage the RFP evaluation process, including vendor selection, scoring, and recommendation for contract award. 
Procurement Process: 
  • Develop and implement comprehensive procurement strategies and processes aligned with FIFA's objectives and requirements. 
  • Lead end-to-end procurement activities, from requirement gathering and supplier selection to contract award and management. 
  • Collaborate with internal departments to understand procurement needs, specifications, and timelines. 
  • Evaluate and select suppliers based on quality, cost, reliability, and other relevant criteria.
  • Contract Negotiation and Management:
  • Negotiate contract terms, conditions, and pricing with suppliers, vendors, and service providers. 
  • Ensure contracts align with FIFA's policies, procedures, and legal requirements. 
  • Monitor contract performance, ensuring all parties meet their obligations and deliverables. 
  • Budget Management: 
  • Work closely with the finance department to establish and manage contract budgets. 
  • Monitor contract expenditures and ensure compliance with budgetary constraints. 
  • Identify cost-saving opportunities and efficiencies in contract terms and vendor negotiations. 
  • Risk Assessment and Mitigation: 
  • Identify potential risks associated with contractual obligations and terms. 
  • Collaborate with the legal and finance departments to develop risk mitigation strategies. 
  • Ensure all contracts adhere to legal and regulatory compliance standards. 
  • Stakeholder Communication: 
  • Facilitate clear and timely communication between internal departments and external suppliers. 
  • Coordinate meetings, reviews, and updates with stakeholders to ensure contract alignment with project goals and objectives. 
  • Address and resolve any contract-related issues, disputes, or concerns promptly and professionally. 
  • Vendor and Supplier Relationship Management: 
  • Establish and maintain strong relationships with vendors, suppliers, and service providers. 
  • Conduct regular performance reviews and evaluations to ensure contract compliance and service quality. 
  • Manage and resolve vendor or supplier disputes, concerns, or performance issues. 
  • Contract Documentation, Reporting and Reconciliation: 
  • Maintain accurate contract documentation, including amendments and renewals, ensuring compliance with FIFA's record-keeping policies.  
  • Generate and present regular reports on contract status, performance metrics, and critical milestones to senior management and stakeholders.  
  • Conduct thorough contract reconciliation to verify supplier service alignment with contractual terms and pricing.  
  • Validate invoices against contracts and services provided, coordinating with finance to finalize settlements and address discrepancies.  
  • Compile comprehensive post-tournament reports on contract performance, financial outcomes, and recommendations for future events. 
  • Deliver detailed post-tournament reports to senior management and stakeholders, highlighting insights, accomplishments, challenges, and recommendations for future events.

YOUR PROFILE

  • A bachelor’s degree in business administration, Finance, Supply Chain Management, Project Management, Event Management, Major Sports Events, or a combination of education and experience related to the position is required. 
  • The candidate should have at least six years of progressive experience in procurement, contract negotiation, and budget management. 
  • Procurement familiarity outside the USA in Canada and Mexico is beneficial.  
  • Knowledge of SAP and eSourcing or eProcurement platforms is a plus.  
  • Demonstrated experience in a sports event or large-scale international event environment is highly preferred. 
  • Profound understanding of procurement principles, familiarity with commercial agreements, and comprehensive knowledge of budgeting processes. 
  • Excellent negotiation, communication, and interpersonal skills, with experience in stakeholder management and relationship building. 
  • Personal Attributes: 
  • The candidate should possess the ability to work effectively in a fast-paced environment.  
  • The candidate should also be capable of managing multiple priorities and meeting tight deadlines.  
  • Strong analytical and problem-solving skills with a keen attention to detail are essential.  
  • Additionally, experience working in multi-functional event organizations and dynamic, fast-paced environments is required.  
  • Inter-cultural competency, sensitivity, and high presentation and negotiating skills are crucial. 
  • Have a valid driver’s license and passport. 
  • Have the willingness and ability to travel domestically and internationally as required. 
  • Other duties as assigned. 
  • Fluent in English.  Spanish fluency desired but not required. 
  • Proficient in MS Office (Excel, Word, PowerPoint, Visio & Project), planning software, online collaboration tools and familiarity with procurement and financial software. 

About FWC2026

The FIFA World Cup 26™ will mark the first time that the tournament features 48 teams and will be hosted by three countries: Canada, Mexico, and the United States.

This new format redefines excellence, generating unique opportunities for greater participation and engagement from fans and players in North America and all over the world. Now is your time to be a game changer and join the workforce that is planning and delivering this unique and unforgettable experience.