Office Support Manager

  • Minnesota United FC
  • Golden Valley, MN, USA
  • 04 May, 2024
Full time Administration Leadership & Management MLS

Job Description

Position: 
The Office Support Manager is part of the Human Resources Department for Minnesota United FC (MNUFC), a sports business located in the Twins Cities area of Minnesota and a member of Major League Soccer (MLS), the top tier soccer league in North America.
 
Overview:
We are seeking a dynamic individual to join our team as an Office Support Manager. This role is multifaceted, primarily providing executive assistance while overseeing office operations. Additionally, this role will have a hand in supporting corporate partnerships. The ideal candidate is highly organized, detail-oriented, and possesses exceptional communication and interpersonal skills.  If your reaction up to this point has been, “Yes, yes and yes…” then read on.
 
As the Office Support Manager, you’ll provide:
Executive Assistance:
  • Provide support in managing the Executive Team’s calendars, which includes scheduling meetings and appointments.
  • Book travel, make accommodations, and plan itineraries as necessary for executives and business guests.
  • Effectively and professionally communicate with executives and employees from other organizations.
  • Manage expenses for the Executive team.  
  • Maintain a high level of confidentiality relating to the club and its employees.
  • Assist with special projects and strategic initiatives that positively impact our club culture. 
Office Management:
  • Provide general administrative support to the office, which includes ordering supplies, handling incoming and outgoing mail, and receptionist duties.
  • Oversee office maintenance, including liaising with building management and vendors, managing office equipment and supply inventory, and maintaining organization of the office space.
  • Support in-house or off-site activities, i.e. employee lunches, social gatherings celebrations.
  • Administrative support scheduling meetings and booking requests for common areas in building spaces, and supporting group meetings.
Corporate Partnership Support:
  • Support Corporate Partnerships staff and leaders in sponsorship sales and service by assisting with building sales presentations and setting up introductory meetings with guidance of the leadership staff.
  • Assist with generating deal sheets using Salesforce.
  • Liaise with corporate partners and partnership prospects on their tickets / ticketing needs.
  • Support the Suite Sales and Service Manager with various game day related hospitality, as needed.
 
Additional duties as reasonably assigned by the Vice President, People Operations.
 
You know you’re a good fit if you:
  • Are proactive and resourceful, with the ability to juggle tasks, maintain organization, and follow through.
  • Are an exceptional communicator.
  • Anticipate needs.
  • Can effectively interact with all levels within the company.
  • Enjoy providing excellent customer service.
 
Your experience might look like:
  • At least 3-5 years of experience in an administrative role.
  • Proficiency in MS Office Suite, Outlook, PowerPoint, etc.
  • Professional experience with maintaining the confidentiality of sensitive information.
 
Requirements:
  • This role requires a high level of trust and managing delicate and sensitive information
  • Must be able to work flexible hours including evenings, weekends, and potential holidays
 
Company Profile: 
MNUFC is a professional soccer club playing in Major League Soccer (MLS), the top tier of soccer in North America, and which operates under the oversight of the U.S. Soccer Federation, a member of FIFA. The Club is headquartered in Golden Valley, MN. Soccer operations are located at the MNUFC Training Center in Blaine, Minnesota, and the team plays its home matches at Allianz Field in St. Paul, MN.
 
MNUFC is a progressive employer that values group and personal excellence, individual commitment, shared responsibility, diversity and respect for all people. Its mission includes community engagement and betterment through the expression of the values of soccer, the premier sport of the world. The Club promotes an open work environment with collegial and supporting work dynamics that foster positive individual and group performance, and the opportunity for career advancement.
 
Compensation and Benefits: 
MNUFC provides a competitive benefit package that includes a hybrid work option, individual and family health insurance, and 401K savings program, including an employer match.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Job Questions:

  1. Are you able to work flexible hours including evenings, weekends, potential holidays, and the ability to work a majority of MNUFC home games?