Accounts Payable Clerk - Receptionist

  • United Soccer League
  • Tampa, FL, USA
  • 30 May, 2024
Full time Account Management Hospitality

Job Description

United Soccer League 
Job Title:  Accounts Payable Clerk – Receptionist 
Position Type: Part Time 
Location: Tampa, FL (USL Headquarters)
 
Overview of the United Soccer League (USL)
The United Soccer League (USL) is the heartbeat of American soccer. Impacting more than 200 communities across the United States, the USL is the first and only soccer organization in the United States to build a youth-to-professional pathway for both men and women within one ecosystem. That structure includes three professional leagues: USL Super League (women), USL Championship (men), and USL League One (men); two pre-professional leagues: USL League Two (men) and the USL W League (women); and two youth platforms: USL Academy and USL Youth.
 
Authentic, vital, and exciting, the USL is dedicated to providing an inclusive and memorable soccer experience for players, fans, and communities across our growing "soccer nation."
 
Position Purpose
USL is looking for an Accounts Payable Clerk- Receptionist to assist the Finance & Accounting Department in the daily finance activities of the organization. We are looking for an energetic, self-motivated, detail-oriented individual to assist in a myriad of accounting activities including accounts payable maintenance, invoicing, accounts receivable processing and monitoring, and bank balancing.  This position will also act as our office receptionist and office assistant. 
 
Duties and Responsibilities
Specific duties include, but are not limited to:
 
  • Accounts payable maintenance including vendor management, verifying transaction information, and obtaining authorization for payment processing.
  • Accounts receivable maintenance including customer management, verifying transaction information, and preparing and emailing invoices.
  • Accounts receivable collections including delinquent account notices, notifying customers of insufficient payments, and working collaboratively with internal department heads to minimize past due customer accounts.
  • Reconciles banking activity daily.
  • Credit card account reconciliations.
  • Monitors Finance Inbox daily to ensure finance tasks are completed in a timely manner.
  • Maintains financial security by following internal accounting controls.
  • Receptionist and Office Assistant duties such as welcoming guests, maintaining lobby and meeting rooms, assisting with general office functions, and more. 
  • Other duties/responsibilities as assigned. 
 
Qualifications
  • Minimum of two years of work experience in accounting/finance required.  Prefer previous accounts payable clerk and/or bookkeeper experience. 
  • Proficiency with Microsoft Office products (Word and Excel).
  • Ability to handle multiple priorities simultaneously.
  • Ability to prioritize and organize your own work.
  • Ability to work independently.
  • Effective oral and written communication skills.
  • Discretion in handling confidential materials a must. 
  • Ability to grasp tasks/concepts quickly and eventually work with minimal supervision.
  • Ability to establish and maintain professional atmosphere for team members, member clubs, clients, and customers.
  • Strong interpersonal and communication skills to effectively interact with team members, executives, member clubs, and external partners.
  • Ability to work independently in a multi-faceted, fast, fluid, and deadline-driven environment.
  • Positive attitude and strong work ethic a must.
  • Ability to work as business needs require which may include long days, evenings, weekends, occasional holidays, and travel if / when necessary.  
  • Must have U.S. work authorization. 

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Job Questions:

  1. Do you currently have a minimum of two years of work experience in accounting/finance? If so, indicate whether you have accounts payable clerk and/or bookkeeper experience.

  2. Do you have experience as a receptionist or office assistant?

  3. Do you have experience with accounting software (e.g., Sage Intacct)? If so, which platform(s)?

  4. Please rate your Microsoft Excel skills: Minimal, Satisfactory, Advanced, or Expert.

  5. This position is a part-time, in-person role at our USL HQ office located in Tampa, FL. The office hours for this position are 8am until 2pm Monday through Thursday. If selected for this position, when could you begin employment?

  6. What is your hourly rate expectation for this position (Response Required)?

  7. Are you legally authorized to work in the United States for our Company?

  8. Do you now, or will you in the future, require sponsorship for employment visa status (e.g., H-1B visa status, etc.) to work legally for our Company in the United States?