Executive Assistant

  • Leeds United FC
  • Leeds, UK
  • 12 May, 2024
Full time Administration Coordinator Communications & PR Premier League

Job Description

Work for Leeds United

An exciting job opportunity has arisen at Leeds United FC for an Executive Assistant based at our stunning Elland Road Stadium. 

Leeds United Football Club is an English professional football club based in the city of Leeds, West Yorkshire and play at our fabulous stadium based on Elland Road, which has been the home of Leeds United since 1919 and remains one of English football's great theatres and is 'the only place for us' ever since. 

Everyone at Leeds United is dedicated to working as one team and to be the best we can be.

Come be part of our fabulous team as we March on Together.

This is an opportunity for a pragmatic, entrepreneurial and hard-working individual to co-create a winning business culture and contribute to the success of one of the region’s most beloved sports teams. 

The Executive Assistant at Leeds United Football Club provides high-level administrative support to the Club's COO and leadership team, ensuring seamless execution while contributing to the overall success of the commercial organization and the Club’s business operations. The successful candidate will provide comprehensive and confidential executive assistance service to the COO. This position requires a proactive and organized individual with excellent communication skills, professional maturity, and a passion for increasing efficiency through improving the ways that things work.

Job Purpose / Role & Responsibilities

Calendar Management:

·       Coordinate and manage the COO’s calendar, including scheduling meetings with senior stakeholders across various time zones as well as finalizing necessary travel arrangements.

·       Ensure that all activities align with the club's priorities and business objectives.

Communication:

·       Act as a central point of contact for internal and external stakeholders, handling inquiries, and facilitating communication between various departments.

·       Prepare official correspondence, reports, and presentations on behalf of the COO.

Meeting Coordination:

·       Organize and coordinate executive meetings, ensuring necessary materials are prepared and distributed in advance.

·       Take minutes during meetings and follow up on action items to ensure timely execution.

·       Greeting Guests and guiding them to allocated rooms whilst providing refreshments and being their point of contact on site. 

Project Support:

·       Assist in the planning and execution of special projects, events, and initiatives as assigned by the COO.

·       Collaborate with other departments to ensure smooth project implementation.

Administrative Support:

·       Provide general administrative support, including filing, data entry, and office organization.

·       Making travel arrangements for the business departments of the Company that report to the COO as requested.

Relationship Management:

·       Build and maintain positive relationships with key stakeholders, both internal and external.

·       Act as a liaison between the executive team and various departments within the club.

Miscellaneous 

·       In addition to these duties, the job holder is required to carry out such other duties as may be reasonably required.

Skills, Knowledge and Experience 

·       Proven experience as an executive assistant or in a similar administrative role. Experience working at a global company is preferred. 

·       Strong written and verbal communication skills.

·       Proficient in Microsoft Office Suite and other relevant software.

·       Professional maturity and resulting proficiency in handling confidential information.

·       Must be highly organised and assertive with strong communication skills and time management skills.

·       The role will demand a high level of self-motivation, drive, and enthusiasm. 

·       A full Driving Licence. 

What We Look For In A Team Member:

·       Inspires others and is a positive role model 

·       Is personable and able to connect and build relationships with others easily 

·       Demands high standards and has an attention to detail 

·       Strong organisational and time management skills 

·       Self-motivated 

·       The ability to work effectively under own initiative and also as a member of a team. 

·       Hands on approach with a can do attitude. 

·       Ability to multitask in a fast-paced ever-changing environment. 

·       Ability to remain calm under pressure. 

·       Ability to anticipate and prioritize workload. 

·       Understanding of the club’s commitment to EDI & Safeguarding

 

Hours and Location of Work

37.5 hours per week (Monday to Friday 9am-5.30pm) with some flexibility to meet specific business needs required.  Expectation that the majority of working time will be spend at Elland Road. 

Equality & Diversity

As we are a diverse organisation that respects differences in race, ethnicity, religion or belief(s), gender, gender identity or expression, sexual orientation, marital status, disability, age or with regards to pregnancy or maternity, we welcome all applications. We want everyone to feel valued and included in the football community and to achieve their full potential. Leeds United is opposed to any form of discrimination and commits itself to the redress of any inequalities by taking positive action where appropriate.

Safeguarding & Recruitment

Leeds United FC are committed to safeguarding and promoting the welfare of children, young people and adults at risk, and expect all staff to share this commitment. All staff, whatever their role will receive safeguarding training and will be expected to champion the culture of 'safeguarding is everybody's responsibility'.