Executive Coordinator

  • Vancouver Whitecaps FC
  • Vancouver, BC, Canada
  • 01 May, 2024
Full time Coordinator

Job Description

Position Title:           Executive Coordinator

Location:                    788 Beatty Street, Vancouver, BC V6B 2M1 

Terms:                        Full-time, Permanent  

Reports to:                Executive Committee



Position Overview:


The Vancouver Whitecaps FC seeks a highly organized individual to provide timely and effective administrative support to the Club’s Executive Committee, while contributing to the ongoing support our culture and core values, as well as our commitment to our local communities. 


Role Responsibilities will include, but are not limited to:  


  • Providing efficient, proactive administrative and business support with the highest level of confidentiality and discretion to the CEO/Sporting Director and other members of the Club’s Executive Committee (ExComm).
  • Managing calendars as required; prioritizing items, scheduling and coordinating internal and external meetings/events and conference calls
  • Supporting and prioritizing communication and activity flow: researching and providing executive briefings, generating correspondence as needed, creating meeting agendas, attending meetings, taking minutes and distributing information as appropriate, following up to ensure that target achievement is supported
  • Act as liaison to external and internal parties, hosting guests and players as needed at any of the Lower Mainland facilities (Beatty Street Office, National Soccer Development Centre @ UBC, Christine Sinclair Centre – Burnaby) or other locations, arranging refreshments or reservations as required
  • Booking and coordination of travel and other arrangements as required
  • Tracking and management of expenses
  • File organization and management
  • Management of or collaboration on special projects and cross-functional initiatives, as needed
  • Attendance at home games and special events on weekends and evenings, as required.



In addition to bringing a commitment to the Club’s vision and values, the ideal candidate will require a broad base of knowledge with degrees of demonstrated experience as follows: 

  • Exceptional organizational, interpersonal, and communication abilities, allowing ease in collaboration and building business relationships at all levels, with the highest level of professionalism and confidentiality
  • High level of self-motivation and initiative, with outstanding analytical and creative problem-solving abilities
  • Team/Service focus – commitment to excellence, represents the Club and the ExComm in a positive, consistent manner
  • 5+ years previous experience supporting an Executive team or law firm / professional services practice
  • The ability to exercise sound decision-making, deciphering priorities in a wide range of issues and situations.
  • Proven success in managing multiple tasks and varied deadlines effectively
  • Advanced proficiency with Microsoft Office suite of products and strong knowledge of computer technology (i.e., adaptable to learning new software systems and can competently troubleshoot minor issues)
  • Exceptional written communication skills
  • A post-secondary degree or diploma in a related field is preferred, or an equivalent combination of education and experience
  • Previous work in sports and/or live events or similar is an advantage, but not required


The Club

Vancouver Whitecaps FC is the longest-running professional soccer club in Canada and the United States. Since its inaugural season in 1974, the club has united generations of loyal fans in British Columbia and beyond. With academies in eight out of ten provinces, a network of partner clubs, and hundreds of camps and clinics every year, Whitecaps FC provide a foundation for Canada’s soccer future.


In addition to its two professional men’s teams, the Club is proud to be one of the first two founding teams for a new professional women’s league in Canada, which will be launched in the year 2025.  We are also strongly committed to providing opportunities to Canadian athletes, both male and female, with the largest soccer development structure in Canada. This includes academy programs in eight of ten provinces across the country.


In addition to building a winning team on and off the pitch, the Club places great importance in giving back to our community, harnessing the power of sport to create a stronger, more equitable & inclusive society through three key community goals: helping meet critical needs, using soccer to build life skills and creating soccer participation opportunities in Indigenous communities.


Vancouver Whitecaps FC believes that diversity and inclusion is critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool. This includes but is not limited to people of colour, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity. Should you require any accommodation throughout the recruitment process, please do not hesitate to contact our People & Culture department. 


Vancouver Whitecaps FC provides a competitive compensation and benefits package.


We thank all applicants for their interest, however, only those selected for further consideration will be contacted. No recruiters or agencies, please.