Personal/VIP Assistant (PA)

  • Wasserman
  • London, UK
  • 19 May, 2023
Full time Coordinator

Job Description



Wasserman is a partner to the world’s most iconic brands, properties and talent in their ventures across sports, entertainment and culture. Wasserman’s purpose is to transform the businesses and careers of clients for the better.

AS the PA/VIP Assistant you will deliver by phone and in person, a high level professional front line service to the EVP, Global Football division along with all Wasserman Football clients, partners and visitors.

Your day to day will vary but core duties include;

  • Organising travel (and visas when needed) both international and within the UK
  • Booking hotels and lunch/dinner reservations
  • Managing and coordinating diaries
  • Organising couriers and taxis
  • Processing expenses, both personal and corporate
  • Copying, scanning and sending letters and documents
  • General assistance and administrative support to the Global Football division
  • Compiling and processing representation contracts for new players
  • Assisting the wider Global Football division with processing and ordering football boots for players
  • Organising social events for the wider Global Football division
  • Providing out of hours support, including weekends where needed, to be responsive to all calls and ad hoc requests
  • Adaptable to the changing needs of the role and the team


  • Must be customer service focused in order to provide the best possible support to clients and internal team members.
  • Requires considerable flexibility in scheduling and the willingness to work nights and weekends.
  • Requires a passion for sports and business.
  • Advanced skills in Microsoft Office. Proficient in Adobe Creative Suite a plus.
  • Well-developed communication skills and ability to interact with people of all demographics.
  • Strong analytical, organizational, and project management skills.
  • Requires self-management and project management abilities.
  • Ability to build strong and lasting relationships.
  • Ability to anticipate problems and manage expectations.
  • Ability to maintain confidentiality and professionalism in all situations. Ability to exercise discretion, sound judgment and significant initiative.


  • Annual Discretionary Bonus
  • 25 days per annum plus UK bank holidays, and additional DE&I days
  • Hybrid Working
  • Pension: 4.5% employee // employer contribution with Aviva
  • Income Protection: Pays you 75% of your base salary in the event that you are absent from work due to illness or injury for 13 consecutive weeks or more, capped at 5 years
  • Life Assurance: Pays your nominated beneficiary four times your base salary in the event of your death whilst employed by the Company
  • Employee Assistance Programme (Wellbeing support for you and family living with you // free legal and financial advice, including telephone and potentially in person counselling)
  • Season Ticket Loan

Optional benefits (post probation)

  • Health Cash back plan which provides you with reimbursements for everyday medical costs including dental, optical, prescriptions & physical therapies
  • Season Ticket Loan: An interest free loan for the purpose of purchasing an annual season ticket for travel between home and work
  • Cycle to work scheme: A one year hire agreement for a cycle and accessories worth up to £2,000, done via salary sacrifice with an option to purchase cycle at the end of the agreement
  • Gym Flex: An interest free loan for the purpose of purchasing an annual Gym membership, providing a low corporate discounts at over 3,700 gyms, studios and outdoor fitness events across the