Operations Coordinator - USL Academy

• USL Academy Competitions & Operations: Execute short & long-term operational needs for USL Academy competitions & special events, including but not limited to the following:
• Organize & maintain a detailed planning calendar, involving internal & external partners as needed.
• Secure & maintain necessary equipment & signage. 
• Lead all scheduling construction & updating processes.
• Coordinate with referees, athletic trainers, hotel providers, vendors, sponsors, partners, and other outside contractors.
• Facilitate necessary communications to participating clubs/teams.
• Track expenses & manage P&L statements.
• USL Academy Membership Services: Serve as first point of contact within USL League Office for USL Academy members, ensuring the following:
• Provide clubs assistance with administrative & operational tasks tied to participation in USL Academy competitions.
• Work with internal team members and departments to deliver league-wide communications, ensuring all members are aware of key processes, updates, and requirements.
• Build rapport & strengthen relationships with key stakeholders at each club.
• USL Academy Player & Coach Registration: facilitate registration process for players & staff associated with USL Academy competitions. Associated tasks include:
• Liaise with US Soccer for international registrations, ITC requests, etc.
• Register & administer background checks for staff in USL Academy competitions.
• Manage SportsEngine registration portal.
• Report on all roster compliance & registration issues.
• Provide customer service to clubs (troubleshoot registration).
• Special Projects – Technical Development: assist with special projects tied to key player, coach, and youth development initiatives for USL HQ (including but not limited to data collection, market research, presentation support, etc.).
• Other duties and responsibilities as assigned. 

• 1-2+ years of experience organizing sporting competitions, tournaments, and/or events, ideally with expertise in overseeing all aspects of hosting soccer tournaments/events.
• Bachelor’s degree in sport management, event management, business administration or related field required or equivalent professional work experience and/or combination of both work experience and education.
• Knowledge and/or prior working experience utilizing registration platforms and facilitating US Soccer registration guidelines and processes highly preferred.
• Organized & autonomous work habits, both independently, and within a team setting.
• Proven problem-solving skills and the ability to manage stressful situations while remaining adaptable. 
• Ability to institute & maintain all necessary safety/health protocols, ensuring a safe and enjoyable experience at all associated events.
• Understanding of budget-management and financial reporting, tied to event management.
• Capacity to improve operations and general logistics in an effort to drive efficiency and limit overall expenses tied to hosting professional-level events.
• Strong interpersonal and communication skills to effectively interact with team members, executives, member clubs, and external partners.
• Ability to work independently in a multi-faceted, fast, fluid, and deadline-driven environment.
• Positive attitude and strong work ethic a must.
• Ability to work as business needs require which may include long days, evenings, weekends, occasional holidays, and travel if / when necessary.  
• Must have U.S. work authorization. 

Job Questions:

1. How many years of professional experience in league/club operations or sport management do you currently have?

2. Do you have previous professional experience within the sports and/or soccer industry?

3. Do you have previous professional experience in sporting events/sporting tournaments?

4. Do you have previous experience with registration software (e.g., SportsEngine)? If so, with which platform(s)?

5. Do you have prior operations or sporting events experience with a team, league, or agency? If so, with which organization(s)?

6. This position is a full-time, in-person role at our USL HQ office located in Tampa, FL. If selected for this position, when could you begin employment?

7. What is your salary expectation for this position (Response Required)?

8. Are you legally authorized to work in the United States for our Company?

9. Do you now, or will you in the future, require sponsorship for employment visa status (e.g., H-1B visa status, etc.) to work legally for our Company in the United States?