Manager, Special Events

  • D.C. United
  • Leesburg, VA, USA
  • 16 Mar, 2023
Full time Events Leadership & Management

Job Description

JOB SUMMARY

The Loudoun United FC & Segra Field team is looking for an enthusiastic and detailed individual to oversee Events & Entertainment for the stadium.

The Manager of Special Events will lead the selling, planning, coordinating, and executing of non-gameday public and private events at Segra Field (ex: business rentals, festivals, live shows, field & stadium rentals). They will also work with the Event Operations and Stadium Operations team members. This position is based in Leesburg, VA.

ESSENTIAL DUTIES & RESPONSIBILITIES

  • Responsible for non-game day strategic plan sales process to drive new and repeat business to Segra Field in accordance with yearly goals
  • Proactively solicit new business through sales calls, networking events, & presentations
  • Prepare written proposals and estimates, initiate contractual arrangements, finalize all booking arrangements, negotiate rental and other rates
  • Collaborate to prepare event P&L projections
  • Maintain relationships with County officials and handle County events 
  • Maintain relationships with the D.C. United Academy
  • Liaise with the Corporate Partnerships / Ticket Sales teams on opportunities and contractually obligated events
  • Manage the stadium events calendar while taking into consideration team schedules
  • Initiate, develop, and maintain new relationships with community members, promoters, agents, and other event organizers while exploring new and creative event opportunities for the venue
  • Lead the communication of special event information to the appropriate departments and staff
  • Develop and manage budgets, finalize settlements, and work with accounting department on billing process
  • Serve as the lead for stakeholders (clients, internal departments, and vendors) prior to and on event day, which includes managing the activation of all event-related details and ensuring the execution of the event (walk-throughs, summary, set-up, load-out, etc.)
  • Develop event outlines summarizing each event to ensure each department is aware of all aspects associated with the event
  • Lead estimate of staffing levels for all events for operations team member to hire and schedule appropriately
  • Implement facility rules, regulations, policies, and procedures
  • Work with Event & Operations staff to be a liaison with Old Glory DC rugby & Washington Spirt

Qualifications

  • Must be vaccinated against COVID-19
  • Bachelor’s degree or relevant experience is required
  • 1-2 years event sales experience in a stadium, venue, or hospitality setting
  • Previous sports experience is desired
  • Ability to maintain great client/customer relations and work in a team setting
  • Ability to effectively and professionally communicate both orally and written with staff, guests, and clients
  • Ability to work in a fast-paced, high-pressure environment and make sound decisions quickly
  • Excellent time management, organization and customer service skills
  • Ability to work flexible hours, including evenings, weekends and holidays
  • Competitive nature and a contagious, positive attitude