Office Administrative Associate

  • FC Cincinnati
  • Cincinnati, OH, USA
  • 13 Sep, 2022
Full time Administration MLS

Job Description

Position:  Office Administrative Associate (Part-time)
Department: Administration
About FC Cincinnati:
FC Cincinnati is a Major League Soccer team playing at TQL Stadium in Cincinnati, Ohio. The club’s wide and diverse ownership group is led by controlling owner Carl H. Lindner III; as well as managing owners Meg Whitman and Dr. Griff Harsh; Scott Farmer; and George Joseph. Originally founded in 2015 by Lindner III and current Co-CEO Jeff Berding, FCC began play in the United Soccer League (USL) in 2016. The club won the 2018 USL Regular-Season Championship in record-setting fashion and earned postseason berths in all three of its USL seasons. In 2017, FC Cincinnati advanced to the semifinals of the Lamar Hunt U.S. Open Cup, a run that included victories over two MLS squads. FCC entered MLS as the 24th team in 2019. FC Cincinnati opened the Club’s privately funded, 26,000-seat soccer-specific TQL Stadium in the West End neighborhood of Cincinnati in 2021.
Position Summary: 
FC Cincinnati is searching for an experienced, reliable, and task-oriented Office Administrative Associate for its Downtown Cincinnati front office. The position will be responsible for performing a variety of administrative duties that support the successful operations of FC Cincinnati’s office building to ensure that employees and visitors have a great experience while in our office. This role requires confidentiality and the ability to work independently, as well as collaboratively, with sound judgment and a sense of urgency. The ideal candidate is self-motivated professional who is capable of managing his or her work load and prioritizing tasks in a fast-paced environment.  This is a part-time position with approximately 20 hours per week scheduled.

Primary Responsibilities:
  • Oversee and support all administrative duties in the office and ensure that the office operates efficiently and effectively for anyone who enters the building
  • Manage inventory and stock levels of office supplies and place orders as necessary while also being cognizant of financial budgets 
  • Receive, sort, and distribute incoming mail and deliveries; manage outgoing mail and packages
  • Ensure all office policies are executed properly and consistently throughout the office building
  • Maintain the organization and cleanliness of common areas in the office
  • Liaison to in-house facility management for general maintenance, cleaning, and security services required at the office
  • Collaborate with the staff to coordinate club events, projects, and special assignments
  • Support in-house or off-site staff initiatives such as employee lunches, social gatherings, celebrations etc. including coordination of such events across FC Cincinnati’s three campuses
  • Assist with office layout planning and storage management
  • Identify and implement process improvements for office management as necessary 
  • Provide other administrative support as necessary, including scheduling group meetings and coordinating booking requests for common areas
  • Oversee front desk receptionist area and greet guests when security associate needs coverage
  • Routinely manage and protect sensitive information
Skill Requirements:
  • Excellent organization skills, follow through and judgment
  • Positive “make it happen” attitude
  • Ability to handle sensitive matters with tact and diplomacy
  • Proven ability to multitask in a fast-paced working environment and prioritize tasks while remaining meticulous with details 
  • Strong computer and research skills, flexibility, and excellent interpersonal abilities 
  • Ability to work well with all levels of internal management and staff, outside clients, and vendors and provide each with an unparalleled level of service
  • Strong Microsoft Office Skills (Outlook, Word, Excel, PowerPoint)
Qualifications and Education Requirements:
  • High School Diploma or GED required
  • 3+ years of experience as an Office Assistant or Office Manager
  • Ability to anticipate needs and prioritize tasks while remaining organized and following through
  • Knowledge of administrative responsibilities, systems, and procedures
  • Must be fully vaccinated for COVID-19 and provide verification of vaccination prior to start date
  • Ability to work outside of regular business hours including but not limited to weekends and holidays as required by the FCC game schedule and special events a plus, but not required
FC Cincinnati is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.