Academy Administrator & Player Care

  • Bristol Rovers FC
  • Bristol, UK
  • 21 Jun, 2022
Full time Academy Administration Player Care/Liaison Officer Youth

Job Description

Reports to: Academy Manager

Hours of Work: Full Time


Overall Purpose of Job:  The Academy Administrator & Player Care is a multi-skilled role that requires a sound understanding and awareness of EFL Academy processes and procedures. The post holder will support the Academy’s delivery of operational support services, working closely with key stakeholders, both internally and externally, to drive forward the Academy and Club’s aspirations to gain EPPP Category status.


Main Responsibilities

• Support the Academy’s delivery of administrative, player care, operational, logistical and other support services

• Act as the point of contact between the Academy and the English Football League/Football Association for administrative and operational matters

• Oversee all processes in relation to administrative, registration and regulatory requirements with the English Football League, and FA, and to liaise closely with the Club Secretary to ensure that all governance is compliant

• To liaise closely with the Academy Manager, Head of Recruitment, the Club Secretary, and the Head of Coaching in respect to all matters relating to the recruitment, registration and release of Academy players ensuring that the Club/EFL/FA guidelines and protocols are adhered to.

• Arrange and coordinate all Academy fixtures and tours, including dealing with opposition clubs, and arranging catering/transportation/accommodation/kit/administration/equipment/Scouts if required

• Ensure match officials are organised for all fixtures across all relevant age groups

• Maintain databases and filing system for Academy players, Scholars and Staff

• Assist Academy Staff to ensure players and their parents receive an appropriate induction on entry to the Academy programme and communicate with parents on academy matters

• Administrative requirements of the EPPP process across the Player Performance Pathway, and to liaise with Academy management to ensure that KPI Performance Targets are adhered to

• Communication distribution to Academy players, and their parents/guardians

• Arrange team meetings, take minutes and action points

• In collaboration with the Academy Designated Safeguarding & Player Care Officer:

  • develop a understanding of the Academy Players welfare needs
  • develop and deliver a player care package in support of our players U9 -U18
  • resolve Academy welfare and safeguarding issues