Accounts Payable Clerk

  • The FA
  • Wembley Stadium, London, UK
  • 14 Sep, 2021
Full time Business & Commercial Finance

Job Description

Our Organisation

The Football Association (The FA) is the governing body of football in England. We are responsible for promoting and developing the game at all levels; from grassroots through to the professional game, The Emirates FA Cup and the England international teams. We have two core assets: Wembley Stadium and St. George's Park.

The Role
  • Support the Accounts Payable manager and act as a deputy when required
  • To support the wider Accounts Payable team
  • Key member of the Accounts Payable team, ensuring all BAU functions are performed in a timely and appropriate manner
Key Accountabilities

Business as Usual:

  • Payment processing including:
    • Process invoices via the FA's Purchase to Pay system (Proactis)
    • Manual posting of invoices and payment schedules outside Proactis into the general ledger (Microsoft Dynamics Great Plains), where appropriate, ensuring invoices are correctly authorised e.g. prize fund payments
    • Ensure all other payments outside of the standard payment runs e.g. emergency payments are appropriately authorised and recorded in the system
    • Preparation of the Cheque/BACS payment run on twice monthly basis for all group companies
  • Responsibility for specific suppliers in the AP ledger ensuring:
    • No duplicate or inactive suppliers are included in the ledger
    • Supplier reconciliations are performed in accordance with the agreed schedule
    • Understand and resolve old outstanding balances
    • Ensure changes to supplier information is updated in the general ledger on a timely basis
  • Provide advice and support to the business and suppliers to resolve issues or to provide training as appropriate and in a timely manner
  • Ensure all compliance requirements are met including specific supplier terms etc.
  • Escalate issues / concerns to the AP manager in a timely manner as appropriate
  • Support the AP manager as appropriate

 

People:

  • Provide support to the AP Manager as required
  • Support other members of the AP team
  • Build and maintain relationships with key stakeholders including: business divisions, other finance teams (Accounts Receivable, Financial Accounting, Commercial Finance, Tax), IT etc.

 

Change:

  • Identify areas for improvement in existing processes and controls
  • Support the AP manager as appropriate including on projects to improving processes and controls

 

Other:

  • Executes additional tasks as required in order to meet FA Group changing priorities.
  • The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post.

 

What we are looking for

Essential

Experience

  • Accounts payable experience
  • Managing workload and prioritising
  • Customer service experience – phone and email

 

Technical Skills

  • Building and maintaining strong relationships both internally and with external organisations
  • Excellent written and oral communication skills
  • Extensive experience of Excel and manipulation of data
  • Proficient skills in Microsoft Office
  • Strong organisational and prioritisation skills
  • Strong numeracy skills

 

Desirable

Knowledge

  • Relevant finance qualification such as qualified AAT or equivalent

 

Experience

  • Experience of process change

 

Technical Skills

  • Experience of using general ledgers e.g. Microsoft Dynamics Great Plains
  • Experience of using purchase to pay systems e.g. Proactis

 

What we can offer you
  • An exciting and challenging role within a changing, dynamic and world-renowned sports organisation.
  • Attractive benefits and a competitive salary for the right candidate.

 

The Football Association Group promotes inclusion and diversity, and welcomes applications from everyone. If you have any particular requirements in respect of the recruitment or interview process please mention this in your application.

Closing date: 22 September 2021