Academy Operations Manager

  • Stevenage Football Club
  • Shephalbury Sports Academy, Broadwater, Stevenage, UK
  • 13 Sep, 2021
Full time Academy

Job Description

To be responsible for the organisation, planning and delivery of the Club’s Academy operational and administrative activities.

The primary focus of the role shall be to ensure all regulatory aspects of the EFL’s EPPP framework are met, whilst providing a safe environment for the staff and players to develop within.


Roles & Responsibilities

To lead the Academy’s delivery of administrative, operational, logistical and other support services in consultation with the Academy Manager and Chief Executive.

To act as the principal point of contact between the Academy and the English Football League/Football Association for all strategic and operational matters.

To support the Chief Executive in developing Academy and Football Department application to achieve the Equality Code of Practice.

To oversee the effective arrangement of all fixtures for Academy teams and to ensure that our liaison with opposition clubs (in relation to logistical details including venue arrangements, accommodation, kit, administration and equipment) is conducted in an efficient and professional manner.

To lead all processes in relation to administrative, registration and regulatory requirements with the English Football League, and FA, and to liaise closely with the Club Secretary to ensure that all governance is compliant. 

To ensure that Match Officials are organised for all 11 v 11 fixtures across all relevant age groups, Education & Development Programme, and Pathway Programme Fixtures, ensure Match Officials are paid on the day of the fixture, and receipts are received for these payments.

To oversee the management of all logistical/operational issues affecting the Academy at Shephalbury Sports Academy, The Lamex Stadium, Bragbury End, Marriott’s School and any other appropriate venues.

To liaise with VLUK and Marriott’s School to ensure all SLA commitments are honoured for the Education & Development Programme.

To liaise closely with the Academy Head of Recruitment, the Club Secretary, and the Head of Coaching in respect to all matters relating to the recruitment, registration and release of Academy players ensuring that the Club/EFL/FA guidelines and protocols are adhered to.

To liaise closely with the Academy Head of Education and Welfare Officer in respect of all administrative and logistical arrangements required to deliver a comprehensive Education and Welfare Programme.

To lead and manage the administrative requirements of the EPPP across the Player Performance Pathway, and to liaise with all Academy Senior Management Team members (AMT) to ensure that KPI Performance Targets are adhered to.

To develop a comprehensive understanding of all relevant EPPP requirements.

To manage the distribution to Academy players, and their parents/guardians, all information relating to the arrangement and staging of training sessions and Games and to provide them as agreed with the Academy Manager / Head of Coaching via the Player Management Application (PMA)

To agree with the Academy Manager, and Finance Manager, and

implement effective financial processes relating to budgetary control, purchases and

invoices and other Academy financial transactions.

To ensure the arrangement of all CPD and training courses are up to date as per the staff central single database so that DBS and other license and qualification requirements are in place.

To be a key member of the Academy Senior Management team and to proactively contribute to Academy discussions and decisions.

To be a key member of the Technical Board team and to proactively contribute to all Academy discussions.

To resume the role of Academy Safeguarding Officer and possess/develop a working knowledge of Safeguarding Children regulations.

Further duties as required by the Academy Manager & Chief Executive.

To Manage the Welfare Officer on all compliance matters, and situations that may occur.

To lead and direct the work of the Education & Development Programme Site Leaders.


Interested applicants should write to or email to the Club outlining their suitability for the role in the form of a Cover Letter and submit a copy of their C.V. 

Application Postal Address: FAO Molly Bryant, Stevenage Football Club, The Lamex Stadium, Broadhall Way, Stevenage, Herts, SG2 8RH

Application Deadline - Midday on Friday 24th September 2021