International Operations Executive

  • Football Association of Ireland
  • Dublin, Ireland
  • 02 Sep, 2021
Full time Leadership & Management

Job Description

Job Title: International Operations Executive

Location: FAI Headquarters, Abbotstown, Dublin 15, Ireland

Direct Reporting Line To: International Team Operations Manager

 

The Position:

The International Operations Executive will be responsible for general administration of the International Football Operations Department. He/she will also undertake the Team Operations Coordinator role for a team and provide cover when required for other teams.

Key Responsibilities:

• Coordinate and deliver all the operational and logistical requirements for the underage team(s) assigned to the role

• Assist with travel, shipping and accommodation arrangements for international teams including players, staff and match officials where necessary

• Assist with match and training venue arrangements for international fixtures and tournaments as required

• Coordinate the procurement of all equipment and supplies (in particular stationery, caps, pennants, gifts, kit, training equipment, medical & physiotherapy equipment/supplies) for the International Football Operations Department as well as managing the stock controls of the above

• Preparation of supplies required for the delivery of each international event as per above supplies list

• Circulate player selection notifications to clubs, leagues and other relevant parties as required

• Coordinate international scouting activities including weekly fixture list circulation, travel & accommodation requirements and match report filing

• Create and maintain key databases of players, coaches and support staff records through department databases and third party systems

• Research and updating of international player appearance records and maintaining international caps log

• Assist with the planning and coordination of the Senior Men’s team as required

• Maintain and update the FAI International Fixtures, Events & Training Calendars including the updating of International Fixture Lists on the FAI website

• Issuing the FAI International Training Events List to the relevant stakeholders as per policy documentation

• Manage the Medical Directorate ensure it is kept up to date

• Book National Training Centre slots for all international teams through the Facilities Department

• Monitoring and issuing of updates on club transfers of Irish players abroad

• Preparation of documentation for Irish Citizenship and passport applications of players eligible for international selection

• Preparation of documentation for the monthly International Committee meetings

• Filing of Medical Injury Report forms as well as the preparation of Medical Insurance Claim forms to ensure that all monies are recouped through our insurers as per FAI Insurance Policy

• Maintain office filing system: UEFA/FIFA Correspondence, Match & Event Reports, Injury Report Forms

• Collect and submit Garda vetting forms for all members of international backroom teams in compliance with FAI Child Welfare policies

• Conduct general administration of the department to a high standard including filing, minute taking and documentation management

• Track, document and file all invoices and expenditure across all international teams

• Maintain effective relationships with key internal and external stakeholders/agencies

• Adhere to all International Football Operations Department procedures and processes

• Any other duties as assigned by the International Football Operations Manager

 

Job requirements

The successful candidate will have the following:

• Previous experience working in an international sports organisation/experience in project coordination desirable

• Strong travel, diary management and logistical experience is essential

• Experience with financial and budgetary management skills

• Excellent project management, time management, planning, negotiation and reporting skills

• An ability to form successful relationships with key internal and external stakeholders at various levels

• Intermediate to advanced level of computer skills with a thorough knowledge of MS Word, Power Point and Excel and Outlook and with an ability to learn new systems/ in-house packages quickly

• Ability to work independently and show initiative

• Ability to work under pressure and to tight deadlines

• Excellent interpersonal skills and ability to work as part of a team

• Ability to solve problems and think creatively

• Understanding of underage international football for both boys and girls desirable

• An understanding of UEFA/ FIFA rules and regulations governing international football is an advantage

• Flexibility according to seasonal demands in terms of working week

• A working knowledge of a European language is an advantage