Catering & Logistics Administrator (Casual)

At Manchester United, we believe that excellence on the pitch starts with excellence off the pitch. Our team thrives in a high-performance environment, united by a shared passion for success. We aim to elevate the standard of performance through collaboration and continuous growth, creating a space where everyone can contribute their best to our common goals. 
  
We work together at our iconic Manchester United offices, enabling connection and innovation as we look ahead to what we can achieve as a global football club. We are excited to bring in passionate people who share our vision and drive for success. 
  
The Role: 

We are looking for a highly organised and proactive Catering & Logistics Administrator to support the smooth operation of catering, compliance, logistics and staffing activities across our football performance sites at The Cliff and Littleton Road.
This is a fast-paced and varied role that is central to the day-to-day success of our catering and travel performance food operations, supporting multiple teams and departments across the club. You will play a key role in ensuring operational efficiency, maintaining compliance standards, supporting staffing processes, coordinating logistics and delivering accurate administrative support across all football catering functions.

Key responsibilities include:

• Managing all compliance administration, stock control, logistics coordination and operational documentation.
• Using Venue Aware to create weekly events and shifts, manage staffing changes, monitor attendance and support payroll accuracy and efficiency.
• Managing procurement and invoice administration through Medius, including orders, deviations, credit notes and football-related purchasing activities.
• Supporting staffing operations including welfare calls, uniform management, handling staffing queries and responding to last-minute cancellations to minimise service disruption.
• Delivering daily front-of-house pre-service briefings and documenting performance issues where required.
• Coordinating Travel Performance Food operations for all 12 teams, including delivery schedules, rotas and logistics across all four sites.
• Updating weekly staff restaurant QR codes and reporting forecasted and actual covers to relevant culinary, front-of-house and finance teams.
• Supporting finance processes including payroll queries, cover reporting and waste reporting.
• Acting as the point of contact for internal events and ensuring all catering, labour and operational costs are correctly captured and coded.
• Managing compliance systems, allergen communication and food safety documentation in line with company policy and regulatory requirements.
• Coordinating maintenance communications and supporting refrigerated delivery vehicle administration and reporting.
• Ensuring all company drivers hold the appropriate licences and insurance documentation.
• Supporting training administration, onboarding compliance and identifying performance or development gaps across the catering team.

The Person: 

You will have

• Previous experience in an administrative, logistics, hospitality or catering support role.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• Experience working with staffing systems, scheduling platforms or procurement systems.
• Excellent communication and interpersonal skills, with the confidence to work across multiple teams and stakeholders.
• A proactive approach to problem-solving and the ability to adapt quickly to changing operational demands.
• Strong attention to detail, particularly when handling compliance records, payroll accuracy and financial reporting.
• The ability to work flexibly, including responding to last-minute operational changes linked to fixtures and events.
• Confidence using Microsoft Office and other digital administration systems.
• A collaborative approach and commitment to maintaining high standards in a high-performance environment.

Our Values:

Badge – Earn the badge, every day. Respect our history and heritage. Be best in class and deliver to the standards expected of Manchester United. No one is bigger than the club.
Bravery – Be bold, be brave, and take calculated risks. Do things differently and innovate. Lead by example and do what’s right for the club, even when it’s hard.
Spirit – Embody the spirit of Manchester United. Show strength of character, act with passion, and fight back, no matter what.

Our Commitment to You: 

We believe that a diverse and inclusive environment makes us stronger. We are committed to building a team where everyone feels welcomed, valued, and empowered to contribute their unique perspectives. Diversity, equity, and inclusion sit at the core of our recruitment strategy, and we welcome applicants from all backgrounds.