Lead Academy Operations Co-Ordinator

Lead Academy Operations Co-ordinator

Location: Knighthead Performance Centre
Department: Academy Operations and Administration
Reports to: Head of Academy Operations and Administration
Contract Type: Full-time (37.5 hours per week, flexible working as required)

About Us

Based at the Knighthead Performance Centre, we are committed to developing young players within a high-performance environment that fosters excellence, education, and wellbeing.

We are now seeking a Lead Academy Operations Co-ordinator to support and help shape the operational success of our Academy programme.

The Role

As Lead Academy Operations Co-ordinator, you will play a pivotal role in the planning, structure, and day-to-day running of our elite Academy. You will support the Head of Academy Operations and Administration, ensuring efficiency, compliance, and the highest standards across all operations, fixtures, and events for our U16–U21 programmes.

Key Responsibilities

• Line manage Academy Operations Co-ordinator, Referee Co-ordinator, and Matchday Co-ordinators
• Coordinate all U16–U21 fixtures including scheduling, officials, medical cover, facilities, and travel
• Organise Academy Stadium Games, Tournaments and provide matchday coordination support
• Maintain and manage the Academy calendar and scheduling processes across weekly MDT meetings
• Ensure full regulatory compliance with The FA, Premier League, EFL, and UEFA
• Support and coordinate Academy tours, events, CPD programmes, and audit preparation
• Act as Super User for the Football Intelligence Platform and manage document libraries via SharePoint

What We’re Looking For in You

We’re looking for an organised, detail-oriented, and proactive individual with a passion for youth football operations. You’ll bring strong communication and administrative skills and have the confidence to lead on complex logistics and processes in a high-performance environment.

Essential

• Educated to degree level (or equivalent experience)
• Excellent computer literacy, particularly in Microsoft Office and Excel
• Experience in operations or administration roles
• Strong organisational, communication and interpersonal skills
• Ability to work with attention to detail, managing multiple tasks effectively

Desirable

• Experience working within football or sports administration
• Knowledge of youth development rules and football regulations
• Experience in planning and delivering events or tours

Equal Opportunities & Inclusion:

Birmingham City FC is an equal opportunities and Disability Confident employer. We welcome applications from all sectors of the community and consider all candidates based solely on merit, regardless of gender, race, age, nationality, disability, sexual orientation, political or religious belief, background, or family circumstance
We promote a diverse and inclusive working environment and encourage applications from all individuals in society
If you require any adjustments to our recruitment or interview process, please let us know when applying.

Birmingham City FC is committed to safeguarding and promoting the welfare of children and young people
The safety and well-being of our players is our top priority, and we expect all staff to share this commitment
All successful applicants will be required to undergo a thorough background check and training in safeguarding as part of the recruitment process.