MarComms Operations & Finance Coordinator

Job Description: 

We are looking for a proactive and highly organized Marketing Operations & Finance Coordinator to support the Marketing department in managing day-to-day financial, procurement, and operational activities. This role bridges finance, administration, and marketing execution — ensuring smooth workflows across budgeting, procurement, stakeholder engagement, merchandise tracking, and events. 

Key Responsibilities: 

Finance & Procurement Support 

• Prepare and manage purchase requisitions (PRs) and purchase orders (POs). 
• Work closely with procurement and finance teams to process invoices and vendor payments.
• Monitor and track marketing budgets to ensure compliance with allocated spending.
• Maintain accurate records of all financial transactions, vendor documents, and procurement workflows.
• Draft and circulate memos and approval documentation for management sign-off.

Stakeholder & Vendor Management

• Act as a liaison with external vendors, partners, and internal stakeholders for billing and administrative coordination.
• Follow up on vendor billings, reconciliations, and ensure timely resolution of payment issues.
• Coordinate with cross-functional teams (Procurement, Finance) for contract or vendor onboarding needs.

Merchandise & Sales Reporting 

• Track, monitor, and reconcile merchandise sales reports from activations, campaigns, and retail channels.
• Maintain up-to-date inventory logs and support merchandising processes and reconciliations.
• Prepare and analyse periodic and ad hoc reports related to sales, stock, and revenue from marketing merchandise.

Ad Hoc Marketing Operations & Events

• Support execution of marketing events, sponsorships, and campaigns by managing logistics, payments, and operations.
• Coordinate internal approvals and ensure readiness of materials and suppliers for events.
• Provide on-ground or remote operational support during campaigns and events as needed.

Qualifications:

• Bachelor’s degree in business administration, Marketing, Finance, or related field.
• 2–3+ years of experience in a similar role involving finance operations, marketing coordination, or procurement.
• Experience working with ERP or procurement systems (e.g., Power Apps, SAP, Oracle, Coupa, etc.).
• Proficient in Excel and familiar with financial tracking/reporting tools.
• Strong interpersonal and communication skills for stakeholder engagement.
• Comfortable handling sensitive information with a high degree of confidentiality.
• Prior exposure to marketing campaigns, merchandise, or events is a plus.

Key Competencies:

• Financial & operational coordination
• Stakeholder and vendor communication
• Procurement and billing systems familiarity
• Time management and attention to detail
• Problem-solving and flexibility under pressure
• A team player – adoptable and collaborative