Job Description
THE POSITION
The main responsibilities and oversights of the Executive Assistant for the FIFA World Cup 26™ include:
- Provide comprehensive administrative support to the Chief Operations Officer and assigned Functional Area executives and teams to enable the planning and execution of the FIFA Club World Cup 2025 and FIFA World Cup 2026.
- Assist in organizing and managing travel logistics, including transportation and accommodations.
- Manage, track, and submit expense reports.
- Coordinate and maintain calendars, scheduling, appointments, and cross functional meetings where required.
- Create, prepare and manage documentation, reports, and presentations, including but not limited to formats such as PowerPoint presentations, Excel spreadsheets and Word documents, related to the assigned Functional Areas.
- Assist with intra-and inter-departmental communications as requested or required by the assigned Functional Areas.
- Facilitate collaboration between different departments and stakeholders to ensure smooth operations.
- Handle sensitive/confidential information with utmost discretion and professionalism.
- Prepare meeting agendas, take minutes, and follow up on action items to support efficient decision-making.
- Coordinate and support tournament-related meetings, workshops, and conferences.
- Take on special projects across assigned Functional Areas as needed or requested.
YOUR PROFILE
ACCOUNTABILITY: Demonstrate commitment to responsibilities and objectively analyze one’s behavior, while assuming consequences of one’s own actions and/or decisions and learning from one’s mistakes.
DECISION MAKING: Ability to identify and swiftly make decisions in critical situations, take initiative and calculated risks, explore alternative solutions, and respond promptly to unforeseen circumstances.
INCLUSIVITY: Achieve shared organizational objectives by sharing information with colleagues across all levels and divisions, tangibly influencing others, and maintaining a network of support contacts.
INITIATIVE: Capacity to break new ground, look for unconventional solutions, and produce fresh ideas.
INNOVATION: Capacity to break new ground, look for unconventional solutions, and produce fresh ideas.
LEADERSHIP: Ability to lead one’s contacts/colleagues/partners, encourage teamwork, and delegate authority / decision-making power, as needed, to produce the expected results and make efficient use of the team’s skills and talents.
VISION: Ability to perceive the organization's global environmental impact, anticipate decision consequences, grasp organizational missions, and formulate strategic plans.
EXPERIENCE
- Bachelor’s Degree or similar level of education.
- Minimum of 3 years of work experience in an executive assistant/administrative assistant role, preferably for the sports industry.
- Strong communication skills, both oral and written.
- Ability to work under pressure.
- Positive attitude, patience, and persistence.
- Fluent in English. Spanish and/or French proficiency is a plus
- Proficient in MS Office (Excel, Word, PowerPoint, Visio & Project) and planning software and online collaboration tools
About FWC2026
This new format redefines excellence, generating unique opportunities for greater participation and engagement from fans and players in North America and all over the world. Now is your time to be a game changer and join the workforce that is planning and delivering this unique and unforgettable experience.
Founded in 1904, the Fédération Internationale de Football Association (FIFA) is the umbrella organisation of its members, currently 211 national football associations. Its main objectives, enshrined in its statutes, are to develop football around the world, to stage international competitions and to protect the integrity of football (against match manipulation, doping etc.).
FIFA is a truly diverse, modern and multicultural organisation and its primary purpose is to promote football. Over 800 people from 50 nations – 40 per cent of which are women, including the Secretary General – covering a wide variety of professional profiles, work to fulfil that purpose. FIFA’s headquarters are based in Zurich, Switzerland. We have other offices in Zurich, as well as temporary offices around the world.
We are 'living football' – we are committed to the game, to the people, to the planet and to the future. It is what we do. It is why we are here.
Our culture is shaped by fair play, team spirit, diversity, sustainability, transparency and innovation. We live by these values. Regardless of race, religion, national origin, colour, age, disability, marital status, sexual orientation or citizenship – we support diversity; indeed, we consider it to be key to our success.
We are looking for talented and motivated team members who would embrace these values every day, with purpose, passion and pride, in order to make a positive impact on the world of football and beyond.
We offer a unique and exciting work environment with great opportunities for your personal and professional development.
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