Club Secretary

Job Title: Club Secretary

Line Manager: Chief Executive Officer (CEO)

Contract: Permanent 37.5 hrs per week

Salary: Dependant on Qualifications and experience

Holiday Entitlement: 28 Days including public and Bank Holidays ( pro rata in relation to hours)

Key Internal Relationships: Board of Directors, CEO, First Team Head Coach

Location: Manchester Training Ground, primarily with Barrow for First Team Fixtures

Purpose of the job: To undertake all Club Secretarial duties for Barrow AFC, ensuring compliance with the football authorities.

Main Roles & Responsibilities

• Undertaking all Club Secretarial duties for Barrow AFC
• Preparing and completing all contracts, registration, loan agreements and transfer documents
• for all first team players in accordance with all regulatory guidelines
• Maintaining full player records i.e. contracts, contact information etc
• Ensuring compliance with all rules and regulations of the various football authorities
• Coordination and maintenance of the Club’s FA Member Services system in respect of player
• disciplinary matters and records, i.e. suspensions, cautions, fines etc, including, where necessary,
• any appeals to The Football Association
• Managing the scheduling of all first team competitive and non-competitive fixtures, including the
• Arrangement of match officials for all first-team home fixtures
• Completion of all FA and English Football League post-match documentation i.e. PGMOL match
• Reports and team sheets
• Organising travel and hotel accommodation for all away fixtures for the first team and football
• management
• First Team pre-match preparation, including liaising with the Ceo, First
• Team Head Coach, Match Officials and Visiting Clubs
• Attending all first-team home & away matches
• Liaison with away clubs for home and away fixtures and fixture confirmation
• Liaison with all football authorities, including The Football Association, English Football League,
• National League, PGMOL, and PFA on various aspects of football administration and attending
• meetings as and when required
• Supporting the First Team Head Coach and Assistant Head Coach with administration and operational duties
• Assisting Accounts, including bonuses and recording of contract
• changes and milestones achieved
• Ensuring compliance with regard Equality & Diversity in accordance with EFL Code of Practice
• and other relevant legislation.
• Carry out duties in accordance with all relevant company policies

Knowledge & Experience

To be able to deliver this role, there are skills and experiences we are looking for are:

• Previous experience within a league or football club
• Experience of Football or other sports administration at a responsible level and the pressures within
• Knowledge of domestic football regulations
• Knowledge of FA, EFL and Club rules and regulations
• Experience of working with football regulations.
• Experience working within an elite setting.
• Experience working within administration / operations
• Experience with IT and a range of software, including but not limited to, all Microsoft Office programmes and Email
• Exceptional organisation and planning skills and the ability to build effective working
• relationships.
• High level of attention to detail
• Good time management and organisational skills
• Excellent written and telephone manner
• A ‘can do’ attitude/mindset and flexibility to work additional hours if required
• A genuine team player.
• Highly effective communication and organisational skills.
• A hardworking and enthusiastic individual.
• Displays a high level of confidentiality.
• Trustworthy and adherence to codes of conduct and ethics.
• Flexibility with working hours required to meet demands of the role.
• A full, valid UK driving licence and access to a suitable vehicle.